SPECIAL VACANCY ANNOUNCEMENT (SVN)

Open to Internal & External Candidates

Vacancy No. IOM-VN/0119/23

Position Title Project Associate -WASH

Duty Station Moyale, Ethiopia

ClassificationG5

Type of Appointment Six months, with the possibility of extension

Estimated Start Date As soon as possible

Posting Period 12.12.2023 – 26.12.2023

Organizational Context and Scope

 Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 Under the general supervision of the Preparedness and Response Unit Coordinator, Programme Manager (WASH) and the direct supervision of the Programme officer (WASH) in close coordination with Head of Sub-office, the incumbent will be responsible for the implementation of water supply and sanitation activities in the Moyale area of responsibility (AOR), water quality monitoring, distribution of NFI/ goods, monitoring of the ongoing activities, stakeholder and community mobilization and reporting etc as per the organization plans and needs.

Responsibilities and Accountabilities

1.  Assist in the implementation and monitoring of project activities

2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.

3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 

4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions, etc.

5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.

6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation, and other forms of documentation.

7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops, and training sessions.

8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.   

9. Assist in monitoring work of implementing partners and report non-compliances to the supervisor

10. Provides guidance/training to new/junior staff.

11. Perform other related duties as assigned.

Job Requirements

Required Qualifications and Experience

EDUCATION

·         Bachelor’s in civil engineering, Environmental Engineering, Water and Sanitation or a related field from an accredited academic institution with one year of relevant professional experience; or

·         Degree in the above fields with three years of relevant professional experience

EXPERIENCE

·         Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.

·         Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

·         Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

·         Understands and masters quickly the context and the environment of work.

·         Effectively manages own work related to multiple tasks or activities and is independently able to prioritize amongst tasks.

·         Responds positively to critical feedback and differing points of view.

·         Adapts well to a changing environment and demonstrates flexibility.

·         Capacity, willingness, and skills in teamwork.

·         Experience in working with Microsoft Office tools (Excel, Word, PowerPoint etc.,).

·         Good knowledge on water supply design software’s like watercad, Epanet, etc.

LANGUAGE

REQUIRED

For this position, fluency in English is required (oral and written).

DESIRABLE

Working knowledge of Amharic and Oromifa is an advantage.

Competencies[1]

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work composed, competent and committed and exercises careful judgment in meeting daily challenges.

• Courage:  Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 [1] Competencies and respective levels should be drawn from the Competency Framework of the Organization.

How to Apply

·         Please send your application letter enclosed with your updated CV to THIS LINK, by putting the vacancy number, job title, and the duty station you are applying for in the subject line i.e. “Application for  Project Associate -WASH, IOM-VN/0119/2023, Moyale.”

Any application that does not fulfill/attach the below-listed documents will not be considered.

ü  Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

ü  CV (written in English) with three professional referees and their contacts (both email and telephone)

ü  Copies of all Academic Certificates from an Accredited University

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!