Job Purpose:

OVERALL OBJECTIVE OF THE POSITION

 The Senior Finance Officer-Treasury is responsible for ensuring that the organisation has timely, accurately implement treasury activities and managing receivables, payables, disbursement and over all cash forecast. The Senior Finance Officer has the responsibility to ensure strong internal control adhered to, work auditors and provide support to area/regional offices. The Senior Finance Officer- Treasury will be part of month end financial processing, working closely with other team members in the finance Department.

The post holder is also responsible for monthly reconciliations of nominal accounts, preparation of key head office journals, such as payroll, fuel reconciliation, pre-payments and PYAs, assignment of job-codes and project codes, reviewing of proper coding for all head office level financial transactions and importing to the MGP system. He/she will also be responsible for building the capacity of the finance team under his supervision. 

You will be responsible for:

The Senior Finance Officer will work under the supervision of the Finance Manager Treasury and carrying out the following tasks:

1)      Financial System:

Work closely with the finance manager to ensure that the country financial management systems & records are adequate in order to identify and protect the assets & interest of the organization.

In compliance with Concern’s policies and procedures, ensure implementation of country specific policies at the head office level, such as authorization limits, cash holding limits, cash movements, advance payments, use of bank payment instruments, etc.  

Focal person for monthly update of the Cessation Benefit schedule and ensure that the balances at any given time reflect the correct amount payable to staff for active staff.

Focal person for monitoring all Advances including Expat Personal Accounts.

Review the monthly local staff payroll reconciliations and perform validation of the data against the hardcopy payroll documents.

Responsible for monitoring timely settlement of all tax liabilities (payroll and withholding taxes) to the relevant government office.

Focal person for assignment of Job Codes for both local and international personnel and project codes for new grants.

Carry out activities in line with month-end and year-end task plans.

Coordinate cash forecast submissions from HO departments and area/regional offices on time and forward to FM Treasury after review.

Review balance sheet reconciliation final reports to expedite collections, payments, clearing accruals.

Follow on daily basis if cash and bank books are updated by the cash office.

Perform cash count as per CWW policy and procedures.

Follow on long outstanding floats and make effort for their timely collection.

2)     Month end processing – Payroll

Liaise with HR to ensure that monthly payrolls are prepared & updated for all locations on a timely basis

Ensure that the payroll submitted by HR review and forward to FM treasury for next level review.

Ensure that payroll changes (in, out, suspensions, salary changes, etc.) are documented and reflected in the payroll.

Prepare payroll reconciliation and present along with payroll itself for next level review.

Manage international staff taxation, ensuring that it is accurately calculated and promptly paid.

3)      Budget & Financial Reporting:

Assist the FM in preparation and consolidation of annual and revised country budgets (AB and BRs). 

Produce timely and accurate monthly management accounts for the Country Management team.

Assist the FM/ CFC in preparing the periodic financial reporting packs (FRPs) and when receiving feedbacks from HQ team.

Responsible for ensuring monthly balance sheet reconciliation reports are produced with adequate level of details

4)      Disbursement

Prepare/review critically all disbursement request to suppliers, government institutions, staff etc.

Review and ensure that proper nominal code strings (chart of account and donor code combinations) are applied for all payments

Ensure to make payment from only active grants and from correct budget line reference (BLR).

Ensure to make payments to the right payee or the payee’s account

Review that sufficient documentation presented for payment. The documentation should be valid, relevant and has CWW Ethiopia TIN and name on it.

Ensure payments are done/effected in short time around for sufficient document payment request

Prepare/Review if the payment request has been approved at different level with in their approval thresholds. Refer to Delegation of authority.

Ensure that withholding tax is applied to disbursement to supplier of goods and services and also ensure Tax Identification Number, business licenses are attached of the supplier.

Ensure on monthly basis that all disbursement files (including from area offices) are filed properly: sequentially, region wise, labelled, etc in safe place.

Make sure to timely transfer cash to area/regional offices referring to their cash forecast and their cash request.

Ensure that accruals are cleared or tracked very closely.

5)      Finance Documentation:

Ensure that Head office’s financial documents are properly labelled, complete, and reviewed on a timely manner.

Maintain the final soft copy versions of the head office’s monthly cash and bankbooks and respective journals in the designated finance department folders.

Ensure the ‘Month-end’ box file updated with all monthly Balance Sheet Account Reconciliations (including supporting them with such as signed Cash Counts, Fuel Coupon Counts, Fuel Card and Bank Statements), Monthly Management Reports, Fx Rates, etc.

6)      Audits and Compliance:

Provide necessary support, including active participation, at the time of annual account closing and financial statement preparations.

Provide support in his/her respective role during donor, internal and external annual audits.

Responsible for clearing all accruals within their liquidation period. Observe donor rules on expected liquidation period of each accrual transactions as some donors allow lesser liquidation period compared to internal policy.

Work to assist FM in FPL rejections up to November to Dublin for correction and clearing before yearend.

Work to assist FM in FPL Income analysis to Dublin twice in a year, up to November and December, with COPS Code.

Responsible for preparing yearly Dublin Confirmation (statement) of no cash floats at 31st of December.

Reconcile Inter Company income and expenditure accounts up to November on a yearly basis and take initiative to clear any difference before year-end.

Liaise with the Commodity Manager on timely reconciliation of DIKs and take initiative to clear any difference before year-end.

Conduct random and periodic verification of assets and stock items in the head office.

Ensure that all purchases and withhold information required by Revenue offices are completed and submitted.

7)      Risk Management and Controls:

Work closely with FM/CFC to ensure that Concern’s financial systems and controls are implemented in the head office.

Assist the FM in monitoring the financial status and advise line manager/s on all situations that have the potential for a negative impact on internal controls or financial management performance.

Ensure that management responses to donor/internal/external audits are communicated to the auditors within the given timeframe and audit recommendations are implemented for donor compliance and to avoid loss of funds arising from lack of follow-ups on preventable issues leading to potential disallowances.

8)      Team Management & Capacity Building:

Build the capacity of the finance team as required (both in head office and in field offices) to ensure good standards of financial management is maintained.

Ensure that proper finance orientation is given to the respective field based budget-holders and finance team and head office based respective project team.

Conduct field trips as per the ‘annual finance team field visit plan’ and make follow ups to address all outstanding activities from the issues log/tracker within agreed deadline.

Conduct own appraisals (PDR) and have schedule meeting with supervisor. The discussions should be documented and sign-off by both parties. The final version should be sent to HR for filing.

9)      Other Duties:

Representative in special task forces and committees

Adhere to the standards of conduct outlined in the Program Participant Protection Policy and Concern Code of Conduct.

Undertake any other duties as may reasonably be assigned by the FM/ CFC.

Gender Equity         

Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);

work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Emergency response       

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Safeguarding

Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

Understands local safeguarding structures and arrangements.

Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.

Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.

Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Job Requirements

Personal specification

Essential:

• Good communication skills.

• Master’s degree in finance.

• More than 3 years of experience preferably with INGO for Master’s degree 5 years or more than 8 years for BSC/BA in Accounting & related Fields.

• Experience in staff capacity developing.

• Computer literate with a comprehensive knowledge of MS Excel and Accounting packages.

• Fluency in English.

• Ability to work under pressure to meet tight deadlines.

• Excellent in Microsoft products mainly excel (advanced).

• Honesty and Integrity.

• Cross cultural awareness and sensitivity.

Special Skills, Aptitude or Personality Requirements:    

Essential:

• Strong leadership skills with sensitivity in dealing with government authorities on critical issues

• Strong management skills and ability to motivate others and promote accountability among staff

• Skills in time management and prioritizing

• Ability and willingness to work as part of a multi-cultural team

Personal attributes;

• Open thinking with breadth of vision and ability to challenge the status quo.

• Problem solver and ready to develop and train others

• Highly motivated, energetic and enthusiastic

What we offer

• A competitive salary and benefit package

• Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:

Interested applicants should apply through THIS LINK

Only short listed candidates will be contacted

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women and people with disabilities are particularly encouraged to apply