Job Purpose:
OVERALL OBJECTIVE OF THE POSITION
The Finance Manager for Operations is responsible for ensuring that the organisation has timely, accurate and relevant financial information so that it can appropriately manage its affairs. The Manager will lead in month end financial processing, working closely with reportees, the Dublin based International Accounting Services (IAS) function and the rest of the finance team.
You will be responsible for:
1. Month end processing – Cash and Bank
Ensure cash and bank books are obtained on time from all locations
Work with the Assistant D/CFC to assign responsibility for cash and bank book review within the finance team and ensure that such reviews are completed quickly and to a high standard on time
Prepare the final moth end report versions for posting and share with the shared services function
Ensure that Cash/Bank books are completely and accurately processed and that resulting GL balances are as expected.
Ensure books are shared for posting as per the timeline stipulated and as per required format.
Perform bank reconciliation of bank accounts of HO, area/regional offices with the team.
2. Month end processing – Payroll
Complete the staff allocations in consultation with relevant Managers and D/CFC.
Prepare Payroll journals releasing the expenses and updating the appropriate balance sheet accounts.
Share journals with the shared services function and ensure that they are completely and accurately processed and that resulting GL balances are as expected.
Share staff time allocation rated to HR department for staff to complete their timesheets.
3. Month end processing – General
Prepare standard/regular monthly journals in areas such as prepayments, Fx gain loss, cessation benefit etc.
Receive ad hoc journals from the finance team and review them for reasonableness, accuracy & full supporting documentation before processing.
Ensure Posting in MGP are done properly
Work to assess Fx transactions and record gain/loss on monthly basis
Unload/Integrate the CSV files into MGP (accounting software),
Run BI360 reports (reporting software)
Work with systems team to record based on sufficient documentation the Donated in kind (DIK) transactions o quarterly basis.
4. Balance Sheet reconciliations
Work with the D/CFC to allocate responsibility for Balance sheet reconciliations among the Finance team
Ensure that reconciliations are completed on a monthly and on a timely basis
Review reconciliations, ensure that resulting adjustments are completely and accurately posted and that resulting GL balances are as expected
File final signed versions of reconciliations and ensure balances are adequately documented.
5. Cost allocation
Perform cost allocation as per the policy guide of CWW
Ensure proper documentations are retained for audit trails
Ensure to apply the basis of allocation consistently
Maintain the allocation files signed and separately from other journals for ease of reference.
Where changes are made to previous month allocation, permission/approval and reworking documentations should be maintained.
6. Organisational Budget & Financial Reporting:
Assist as appropriate in the preparation of annual and revised country budgets (AB and BRs) and help address feedback received from HQ.
Assist as appropriate in the production of periodic financial reporting pack (FRP) and address feedback received from HQ team.
7. General Financial Responsibilities:
The role (and reporting staff), will be required to assist in general financial duties – mainly but not restricted to the following, Field visits, staff training etc.
Work in this regard will be coordinated by the D/CFC and will be designed to complement and not impede budgeting/reporting responsibilities.
Prepare trial balance review action points for next actions inline corrections
Prepare draft Trail balance and financial reports for DFC and CFC review
Prepare various management reports as required.
8. Audits and Compliance:
Work closely with the Senior Finance Compliance Officer during donor, internal and external annual audits. Ensure adequate preparation and participation, with his/her team, during these audits.
Assist with management responses to donor/internal/external audits to the auditors within the given timeframe and audit recommendations are implemented for donor compliance.
9. Risk Management and Controls:
Ensure that appropriate financial systems, procedures and controls are in place to minimize risk.
Advise CFC and/or D/CFC on all situations that have the potential for a negative impact on the organisation.
10. Team Management & Capacity Building:
Build the capacity of finance staff supervised to ensure good standards of financial management is maintained.
Provide finance orientation as required to new staff members, to assist them in enforcing financial controls, donor compliance and assisting them in making informed decisions based on financial reports.
Liaise with the Finance Team in organizing necessary trainings/ workshops to Concern team such as on organizational procedures, donor rules and ACSO proclamation and directives.
Conduct staff appraisals, document and keep informed of the CFC on performance of the supervisees and submit the signed appraisal form to HR for filing.
11. Other Duties:
Representative in special task forces and committees
Adhere to the standards of conduct outlined in the Program Participant Protection Policy and Concern Code of Conduct.
Undertake any other duties as may reasonably be assigned by CFC and/or D/CFC.
Gender Equity
Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities
Accountability
In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.
Emergency response
Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
Safeguarding
Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
Understands local safeguarding structures and arrangements.
Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.
Job Requirements
Personal specification
Essential:
Good communication skills.
Part qualified Accountant (CA/CMA/ACCA/CPA degree) or Master’s degree in finance.
More than 3 years of experience in GL management preferably with INGO for qualified Accountant or 5 years or more for Master’s degree or 10 Years or more for BSC in Accounting & related Fields.
Experience in staff capacity developing.
Computer literate with a comprehensive knowledge of MS Excel and Accounting packages.
Fluency in English.
Ability to work under pressure to meet tight deadlines.
Excellent in Microsoft products mainly excel (advanced).
Honesty and Integrity.
Cross cultural awareness and sensitivity.
Essential Skills, Aptitude or Personality Requirements:
What we offer
A competitive salary and benefit package
Excellent medical benefits (100% cover including dependents)
20 days annual leave
26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave
How to Apply
Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:
Interested applicants should apply through THIS LINK
Only short listed candidates will be contacted
Safeguarding at Concern: Code of Conduct and its Associated Policies
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
Women and people with disabilities are particularly encouraged to apply
