FH ETHIOPIA

INTERNAL/EXTERNAL VACANCY

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential internal and external candidates to apply for the following position: 

Position:                                       Risk and Compliance officer - (3 Positions)

Duty Station:                              Keyih Tekli, Kola Temben and Degua Temben - Tigray

Duration of Contract:               Temporary Contract

Salary:                                          As per the salary scale of the organization

Closing date:                               December 22, 2023

 Job Summary

The Risk and Compliance Officer is responsible for ensuring the timely and efficient monitoring of the delivery, distribution, documentation and field level reporting associated with JEOP and check whether the operation is in compliance with USAID’s Reg 11, partners’ Minimum Commodity Management Standard and FH’s standard. The incumbent is expected to work in collaboration with JEOP officers, store keepers, distributors and data clerks to ensure implementation of the Community Based Targeting and Distribution within the respective FDPs. All these must be done while meeting the FH and USAID/FFP commodity management standards.

Principal Responsibilities

Key Result #1 – Follow up and report Conduct regular visits at projects and FDPs in closing findings, obtaining evidences of such closures and prepare field trip reports, with recommendation and action plan for each FDP;

Support CRS’s Compliance Officers in field work when verifying and closing findings; Review findings from CRS’s monitoring reports and “Follow Up Matrix Sheets” and work directly with CRS Compliance Officers to address and close those findings; Review monitoring reports from field monitors and ensure data integrity;

Work with all projects and FDPs to address all findings from monitoring reports;

Take actions with JEOP management, project managers, Commodity Supervisors, Distributors and Storekeepers in closing findings, and document any progress of closing the findings;

Ensure important communications, monitoring reports and follow up sheets (with evidences of closing the findings) are kept consistently and in an organized manner;

Ensure no damaged commodities are distributed to beneficiaries;

Oversee the distribution process at the FDP in collaboration with JEOP officers and supervise the random weighing of beneficiary receipts to ensure proper rations are distributed;

Ensure that all commodities delivered at the FDP are properly distributed and accounted for;

Facilitate beneficiary selection and validation process in alignment with the National targeting criteria and ensure that it is community-based targeting;

Follow up on the disposal of damaged commodities.

Ensure the adequacy of warehouse materials and equipment in satellite FDPs as per the satellite FDP management minimum standard. 

Key Result

#2 – Capacity building Assess and recommend training needs for commodity management staff, facilitates training as needed, and supports field offices and FDP activities as the direction of Risk and Compliance Manager.

Provide adequate support to build capacity of Commodity Accountants, Store Keepers, Data Clerks, and Distributors ensuring compliance with JEOP Minimum Standards for Commodity Management and FFP regulations.

In collaboration with JEOP Officers, facilitate cascading of the National targeting guideline training to Government officials at Woreda and Kebele level. 

Key Result

# 3- Others Coordinate and liaise at operational level, with local authorities, NGOs and counterparts, provide information regarding beneficiary registration, commodity distribution, distribution plans, and project progresses.

Identify and recommend other needs such as safety and security of beneficiaries, access to food needs and ensure that beneficiaries are treated with respect and in a dignified way

.Responsible for the rollout of the current C-SAFE operational manual through participation of the program team and the communities where FH Ethiopia works

.Understand and identify locally appropriate, user-friendly and culturally sensitive communication channels for feedback at the project level.

Establish detailed work plans at the project levels for the rollout of C-SAFE, at the project level and ensure that set out processes, procedures and forms are consistently used at the project level.

Continuously communicate Information, Education, and Communication (IEC) material (sensitization materials) for the project staff and Donor/FH’s key messages for the community during food distribution.

Continuously report operational work plans for the rollout of C-SAFE including processes and procedures of the project to the Country Advisor.  

Job Requirements

Job Level Specifications

• Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

• Strong Interpersonal skills,

• Emotional maturity,

• Cross-cultural Sensitivity,

• Ability to work effectively under pressure

Education and Experience

• Completion of 1st Degree in Social, Natural Science, Accounting

• Minimum of 3 years related experience in a relevant position Preferably in INGO Setting

• Proven supervisory experience and ability to manage teams

• Excellent technical knowledge and experience in food monitoring

• Knowledge of USAID/Title II rules and regulations

• Excellent organizational and prioritization skills and attention to details

• High degree of initiative, integrity and accountability

• Skill in report writing

• Ability to work under pressure and meet deadlines

• Computer literate in Microsoft programs

 Distinguishing Competencies

⮚       Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.

⮚       High level of initiative taking.

Language

⮚ Knowledge of the local language of the operational area and, basic understanding of English required; 

Supervisory Responsibility

This position has no supervisory responsibility.

How to Apply

Women Candidates are highly encouraged to apply

Competent candidates can submit ONLY their application and CV to: recruitment_fhe@fh.org

Candidates MUST refer the position title “Risk & Compliance Officer” on the subject line of their email and applications.