To establish guidelines and ensure accountability over the handling and control of the General Cashier fund and responsible for receiving, verifying all cash transaction and making sure all cash received is deposited to the hotel bank accounts and all transactions have been properly recorded to the hotel book and controlling of the daily, weekly & Monthly attendance as well as processing of the monthly payroll on time, in accordance to The MEA Standard. Responsible for receiving and distributing all money as well as the payroll full cycle and for ensuring strict controls are maintained.

RESPONSIBILITIES:

The primary responsibilities of the role include: 

 AS A GENERAL CASHIER:

· Count each envelope in the presence of the appointed witness from the accounts staff as per schedule prepared by Accounting Supervisor/Assistant Director of Finance.

· Compare the counts to the amount recorded on the drop log and both should initial the drop log as proof of verification and balance the cash with F/O & Micros reports.

· Change in local currency all foreign exchange.

·   Prepare General Cashier report.

·   Daily bank deposit must be accurate.

·   Follow up with the bank and get the bank advice for deposit and/or payment [AP] on a daily basis.

·    Maintain a follow up log for all transfers or check [Payment and/or deposit] of same and/or other bank.

·    Daily processing of cashier's due backs.

·    Prepare over & short report for Director of Finance.

·    Deposit cash, checks in the bank.

·     Attach all deposit bank slip to General Cashier report for Income Auditor to check and Assistant Director of Finance to reconcile balance with the Bank Statements.

·      Prepare all petty cash requests on daily basis and pay to concerning hotel staff.

·      Get approval of all petty cash vouchers by Director of Finance and after payment, stamp paid by General Cashier.

·     Prepare petty cash voucher (control sheet) for posting by the Accounts Payable.

·     Perform General Cashier counts & balance house fund daily before end of shift.

·     Coordinate surprise cash counts of cashier’s floats in cooperation with Income Auditor.

·     Ensure the main safe is in balance at all times and self-count sheet is signed by FC on daily basis.

·     Ensure the main safe is in balance at all times and weekly witnessed count sheet is signed by FC.

·         Obtain exchange rates for foreign currencies and inform the front office manager and/or supervisors of any fluctuations in any currency by email.

·         Monthly audit of all cashiers ‘s bank.

·         Check and pays expense claims.

·         Pay damaged, lost guest property.

·         Supply cashiers with extra money and change as needed.

·         Control cashiers cash floats.

·         Follow up business and travel advances.

·         Distribute bank receipts to the related sections in accounting.

·         Prepare and refund all Insurance Company refunds to employees on time.

·         Reconcile all related accounts and prepare reconciliation statements:

a.     Advance deposit collections, control and reporting.

b.     Calculation of FO currency exchange rate.

c.     Account allocation of bridge accounts.

d.     Month-end revaluation of cash and bank accounts.

e.     Transfer to G/C account.

f.      Cash Sales Bridge.

g.     All cash and house bank accounts.

h.     Travel advances account.

·         Follow up the stock of expense receipt. Give printing order.

·         Keep prepaid courier envelopes and distributes.

·         Make all accounting records generated by the transactions mentioned above to both legal cash book.

·         Test alarm system at office at least quarterly.

 ·         Complies with MAE Addis Ababa health, safety and hygiene standards

 AS A PAYMASTER:

 ·         Preparation of payroll tracker reports

·         Arrange and attend Payroll tracker meeting

·         Onetime approval of edocs requests in payroll inbox

·         Checking of exception report in Oasys and follow up on solving the exception

·         Complete amendment of the clock  in/out error (with prior approval from department head)

·         Checking of attendance report in Oaysis and follow up until rectified

·         Process Overtime posting on Oasys (pre-approval of OT should be fully signed)

·         Prepare final settlement for those associates whose end of service are properly approved and   cleared.

·         Prepare the payroll Journal voucher's and month end reports including reconciliation of A&L

·         Checking of new hires and promotions and make sure they all are on Oasys on time.

·         Start the payroll processing by 26th of every month and finalize on time 27th of every month.

·         Guarantee Salary transfer is on time and with consistency on 27th of every Month.

·         Report of any payroll related issues which could delay the transfer of salaries on the set date without delay to AFS/FC.

·         Prepare and Submit list(s) of all outstanding wage advances to AFC/Supervisor and follow up for timely settlement.

·         Prepare and Distribution the Salaries for Buy-Outs & Trainees on a timely.

·         Assist the cost controller on performing the monthly inventory process.

·         Complies with MAE Addis Ababa health, safety and hygiene standards

·         Perform other duties assigned by his/her Supervisor

Job Requirements

* Having a minimum of 2-3 years experience as a Cashier in International/Brand Hotel.

* Having Bachelor's Degree in Accounting

How to Apply

Interested and qualified applicants are requested to apply only through THIS LINK

Upload updated CV and application letter.

                                                             Only short listed applicants will be contacted