Main Tasks:

Under the direct supervision of the Senior Finance and administration officer, the Finance and Admin assistant will be responsible for the timely completion of finance and administration support services in a range of Finance and Administrative areas encompassing finance and general administration support, in compliance with the applicable standards; as well as ensure strategic and efficient management of project financial resources within the donor expectations and the organization’s  requirements.

Specific Tasks:

1. Finance

• Responsible for handling cash and cash control on a daily and monthly basis.

• Responsible for the preparation and reviewing of the Cash payments of the project office.

•  Recording daily cash transactions.

• Prepare checks, handle office petty cash fund, and effect payment as approved.

• Handle project office advance, effect payment for training, workshops, and other related activities as necessary.

• Maintaining and keeping finance documents properly until s/he submits them to the Senior Finance and admin officer.

• Work closely with the Senior Finance and Administration officer to ensure smooth operation and compliance with organization’s finance standards and deadlines.

• Assist in maintaining accounting records, monthly report preparation, and ensuring the completeness of the report.

• Handle income tax and pension settlement to the government and document all necessary supporting documents and submit to the Senior Finance and admin officer or to the Programme office.

• Responsible for preparing and reviewing all the supporting documents for the finance transactions to ensure full compliance with the organization’s financial standards, procedures, and requirements.

2. Administration and office Management

• Ensure timely settlement of monthly project office utilities bills such as water, electric utility, and internet service.

• Responsible for the day-to-day efficient running of the office facilities (telephone, internet, utilities, equipment, etc.) of the Project Office.

• Maintain reasonable stock of fast-moving office supplies and stationery necessary for running office operations of the project office.

• Handle hotel reservation, flight bookings and transport arrangements as necessary.

• Dispatch outgoing letters in time; and handle other relevant tasks.

• Any other duties that may be deemed appropriate for this role and other necessary tasks given by the line manager.

Job Requirements

• BA degree in Accounting and Finance or Management with a minimum of 2 years of working experience in NGO financial management and/or accounting.

• Proven experience in managing accounting software.

• Strong knowledge of internal control system and procedures.

• Self-motivation and excellent skill in teamwork.

• Computer literate with advanced skill in using MS-excel & word.

• Able to take initiative and work with limited supervision, organized, attentive to details, high levels of integrity and loyalty.

• Ability to work under pressure; and as part of team, manages stress & maintains high performance and organization wide cooperation levels.

How to Apply

Interested and qualified candidates are encouraged to apply by sending their application and updated CV through HumanResources.ETH@helvetas.org

HELVETAS is an equal opportunity employer and women candidates are highly encouraged to apply.

Please make sure you write the position title and the duty station you are applying for in the subject line. 

Kindly note that only shortlisted candidates will be contacted.