The Executive Secretary, accountable to the CEO-, performs the function of secretarial activities in the CEO’s Office; keeps records and maintains files; takes minutes of meetings; receives messages, schedules appointments to visitors with the CEO; transmits messages to concerned work units from the  CEO.

 KEY DUTIES AND RESPONSIBILITIES

§    Performs all secretarial activities like typing letters, study documents and others as needed by a computer drafting routine letters, sending and receiving e-mails and fax messages;

§    Classifies material for filing, keeps a variety of records, compiles and prepares statistical and other data from such records;

§    Opens, sorts and directs incoming mail and maintains control over incoming and outgoing correspondences;

§    Takes & transcribes oral dictation, transcribes letters and prepares correspondences for the CEO’s signatures;

§    Arranges and assembles materials for staff meetings;

§    Receives visitors to the CEO’s Office, arranges appointments and keeps the CEO  up-to-date on matters requiring his attention;

§    Handles petty cash fund as per the established financial procedures for miscellaneous expenses;

§    Answers and clarifies business inquiries of routine nature on her own;

§    Reminds appointments and gathers materials or information on the subjects under consideration;

§    Answers and screens telephone calls to the CEO  or other appropriate officials;

§    Transmits messages, instructions etc. from the CEO  to  other work units;

§    Proof read letters and for error corrections before signature by superior for official release;

§    Operates Fax, Copy Machine, and related office equipment;

§    Requests office supplies by checking the existing inventory records;

§    Maintains confidentiality in all matters of verbal and written information;

§    Prepares material for mailing, sorts and files correspondence, locates and removes data from files;   

PERSONAL CHARACTERISTICS

Flexible, proactive, innovative, willingness to learn and willingness to face new challenges, enthusiastic about joining a diverse and inclusive work environment, ethical in maintaining confidentiality and anonymity when required.

NATURE OF THE WORK AND WORK ENVIRONMENT

§  The position may require working under exceptional circumstances, such as nighttime and weekend work, outdoor operations, and dealing with challenging construction environments.

§  The role may involve physical demands, including standing for extended periods and overseeing construction activities that require physical presence.

Job Requirements

BA in Management Or Office Management/Secretarial Science and Office Management or related field and minimum 8 years experience.

How to Apply

Address: Around 22 near Adey Ababa Stadium, beyond Worku Building OVID Group Head Office 1st floor HR Directorate  Office

Tel: +251116903555 /0940724015 or 0919203053/0911814319/ OR

 Email: hr@ovid-group.com,  please note that to write the job position on the subject line of your email application