Positive Action for Development (PAD) is an indigenous, non-governmental, non-profit making, secular and legally registered Ethiopian Civil Society Organization on June 6/2011 with a registration number 2330. The organization was established with a vision to see a community of hope, where poverty has been overcome and people live in dignity and security.  The organization has a mission to save lives, promote hope, defeat poverty, and achieve social justice through integrated and sustainable development approaches. It is working in Emergency/lifesaving and Development thematic areas. 

Working with and reporting to the PAD Finance & Operation Head, Procurement Officer performs the entire procurement and purchasing activities of the organization in line with PAD’s guidelines and procedures.

Specific responsibilities include the following:

• Collects quotations from suppliers for purchasing goods, services and works adhering at all times to the organization’s purchasing rules. Ensure “value for money” by considering price, quality, back-up service and availability.

• Ensures all  necessary & relevant documents  such as purchase requisition, purchase order , invoices, Goods receiving note, Delivery note,  as well as any other documents & forms which are in use by PAD are used and produced as indicated in Procurement  Management guideline.

•  Reviews completeness & correctness and specification of procurement requests received from all sources in accordance with approved procurement e plan and budget before taking any action.

• Maintains hard and soft copies of all technical evaluation reports s & tender committee minutes/recommendations and hard copies of other relevant documents particularly useful for future reference.

• Ensures that all necessary procurement documents are filed and are accessible when required

• Maintains & periodically updates computerized procurement tracking sheet, vendor roster, price list and other procurement data in accordance with PAD standards.

• Respond adequately and timely to audit queries.

• Prepare monthly/quarterly  reports as required on local and international procurement,

• Prepare and update procurement tracking sheet on a weekly basis and upload on PAD web folder and  send weekly progress up date to all concerned as required

• Maintains all copies of frame work contract agreements with preferred suppliers and other short term contracts related to procurement of goods & services; follow up the proper implementation of these contracts; notify and advice in writing about delays, non-performance or renewals ahead of specified time in contracts.

• Ensures that purchase requisitions form Departments, Programme Areas /projects are filed properly and classified systematically.

• Checks correctness of all supporting documents which are attached to a particular payment request t in accordance with PAD procurement guidelines before the final approval.

• Submits Goods Receiving Notes and related documents to Finance in settlement of checks or cash collected as stipulated in the Finance manual

• Prepares bid analysis, follow up purchase orders, participate in market survey and carry out other procurement activities when required or instructed by immediate supervisor.

• Assists the customs clearance process of goods purchased  from abroad or donations received

• Develops and maintains an effective working relationship with vendors and  internal users/ departments

• Maintains a close contact with local donors and collect information regarding possible donations.

• Assist when monitoring performance of Approved and preferred suppliers with respect to quality, delivery time and price, recommends blacklisting of any misbehaving supplier.

• Performs other related duties when assigned by immediate supervisor.

Job Requirements

Qualification: BA Degree and above in Purchasing, Supplies Management or other related field.

Experience: At least One year of relevant experience in Procurement Management

Skills Required, Attitudes and Attributes:

•  Team player with excellent procurement management skills

•  Skilled computer literacy in all Microsoft Office program

• Ability to produce reports on time

• Fluency in written and spoken English 

No required: one 

Female applicants are encouraged to apply

How to Apply

Interested and qualified applicants should submit their application letter and required documents to the following address within five consecutive days from the date of this announcement (through organizational email only). 

Positive Action for Development (PAD)

E-mail: job@padethiopia.org

Website: www.padethiopia.org 

Telephone: 0936342656