Roles and Responsibilities:

The precise range of duties will vary over time according to the needs of the Embassy, but will include the following:

• Front office duties including dealing with visitors to the Embassy, phone and email enquiries;

• Assisting with the organisation of events, which can range from large-scale meetings, to in-house lunches or high-level visits and meeting with partners;

• Receving visa application documentation and registering details in Embassy visa application tracking system.

• Contact database updating and maintenance;

• Assist sorting, classifying and recording files and data

• Contributing as part of the wider Embassy team to administration and other work as required.

• In addition to the above, the Receptioist may be required to carry out other functions subject to the business needs of the Embassy, including periodic out of hours and weekend cover for the Embassy’s consular duty service.

Essential Requirements candidates must be able to demonstrate:

• Candidates must have a degree, preferably in disciplines such as: First Degree in Social Science with a focus on Secretarial Science and Office Management or Business Managment

• A minimum of 5 years relevant work experience with INGO, donor agencies or similar environment. The candidate must demonstrate using work based examples of providing excellent interpersonal skills, being persuasive, working in a team but also dealing effectively with people in external organisations;

• The candidate must provide evidence of flexibility, efficiency and effectiveness showing strong organizational skills, attention to detail, able to work under pressure and to manage multiple tasks;

• The candidate should provide examples of being solutions-oriented, and committed to delivering results, including by adapting approach if necessary;The candidate must be fully bilingual in English and Amharic (language test may be included as part of the shortlisting process);

• The candidate must demonstrate using examples, their working knowledge of Microsoft Office Suite (Outlook, Word, Excel);

• All applicants must have a permanent legal right to reside and work in Ethiopia.

Desirable Skills and Experience:

• A good understanding of the role of the Department of Foreign Affairs and the Embassy;

• The successful applicant will work alongside other local employees of the Embassy, and will report directly to the Head of Administration in the Mission.

• Previous experience in a diplomatic mission is desirable, but not essential.

Terms and conditions of employment:

Start date: February/March 2024

Location: Embassy of Ireland, Addis Ababa

Contdract duration: The successful candidate will be hired on a 3 year contract with probation period of 60 days

Working hours: Monday to Thursday, with standard office hours from 8:00am – 5:00pm, Friday from 8:00am – 2:00pm with total working hours not exceeding 48 hours per week as per local labour law

Annual Leave Entitlement: Annual leave allowance is 20 working days per year

Gross Salary: € 729.15 per month paid in local currency. Salaries are paid didrect to a bank account, therefore, the successful candidate must have a bank account

Eligibility: Candidates must have a permanent, legal right to reside and work in Ethiopia and will be subject to employment and taxation law in Ethiopia.

How To Apply

Closing date: Monday the 29th  January 2024 @17hrs

Application form:

An application form to apply for the position can be obtained on the Embassy’s website:  www.ireland.ie/Ethiopia through email request to AddisAbabaRecruitment@dfa.ie or in person from reception desk, Ireland Embassy (hard copy).

Application process:

Please send a completed application form and Curriculum Vitae (CV) ONLY before the closing date;

• By email to AddisAbabaRecruitment@dfa.ie, with “Application for Receptionist ” in the subject line or;

• To the postal address: Ireland Embassy, P.O.Box 9585 Addis Ababa, or;

• In person, to the reception desk of the Embassy

• Depending on response rates the deadline may be extended. Please note that only short listed applicants will be contacted.

NOTE: Submissions without completed application forms will not be accepted

Selection Process:

• Depending on the number of applications received, a short-listing of candidates to be called for a competency-based interview may be undertaken based on the Essential/Key Requirements above.

• It is planned that interviews will be held in February 2024

• A  technical assessment will  be included in the recruitment process;

• A second interview may be included in the recruitment process; and

• A panel may be set up depending on the calibre of candidates;

General Data Protection Regulation:

All personal information received will be kept in line with GDPR guidelines.

Security Clearance for Local Staff

Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.

Please note that canvassing will disqualify applicants.

The Embassy of Ireland  is committed to a policy of Equal Opportunity.