Working as a senior member of a team who are committed to serve the world's most vulnerable with practical and compassionate care, the Deputy Program Manager, under the coordination of the Program Manager, manages all aspects that guarantee the correct implementation of ongoing projects, participates in the drafting of new project proposals, collaborates for the correct presence and functioning of the organization in the country dealing national authorities at national and local level to facilitate the implementation of programs and projects and the country strategy. Besides, the Deputy Program Manager collaborates with all other staff in Addis Ababa and in the regional offices in order to support on all aspects concerning the good and proper use of funds based on project budgets, data collection and analysis, and procurement activities.

Under the close coordination and specific delegation of the Program Manager

1.   Operations Management

• Oversee the overall implementation of the designated projects in accordance with the project proposals ensuring objectives are met within the required time frame and budget and in accordance with VIS, donor, country, and international standards;

• Facilitate cross cutting communications with all country teams implementing and supporting the programs plans;

• Support field managers in all aspects of finance, administrative, human resource and logistics management, ensuring knowledge of and adherence to applicable operational systems, donor requirements and country program strategy;

• Manage a comprehensive activity plan for the program, including resource needs analysis, covering the time frames of the project proposals;

2.   Quality Management

• Ensure country programs are implemented in accordance with VIS, country authorities and international standards recommendations and requirements;

• Support and provide input to VIS in the process of writing and submitting donor and other required reports;

• Establish and maintain effective relationships with the relevant departments of the Ethiopian government at National and Regional level. Ensure policies and directives regarding NGOs operation in Ethiopia are applied in all VIS projects. Take actively part of the preparation, submission and follow up of all project's MoU and project agreements with ACSO, NDRMC and all relevant stakeholders like for example the Salesians of Don Bosco;

• Coordinate with VIS regional and country offices staff and network partners;

• Regularly assess and provide feedback and recommendations on the quality of the programs and interventions during field visits and at other relevant times;

• Ensure frequent and appropriate monitoring and evaluation of programs activities and outputs, implementing corrective actions as required;

• Coordinate and oversee implementation of baseline surveys, assessments, midterm and end of project evaluations and other relevant monitoring and evaluation activities;

• Provide inputs to the Program Manager and the Communication team in Italy to prepare success stories on individual projects and other public information material, including photographs;

• Support the Program Manager in maintaining good and solid relationships with the Salesians of Don Bosco, supporting and accompanying them during the implementation of the different projects in compliance with VIS internal procedures and the procedures of the different donors;

3.  Staff Management

• Supporting the Program Manager on the management of projects staff, including supervision and development;

• With the Program Manager, hold regular team meetings and support to develop and build an effective team;

• Develop direct reports to improve their knowledge competence and performance. Coach and propose development plans on project management and team building for PMs;

4.   Financial Management

• In collaboration with the administrative office and the Program Manager, supervise and ensure the financial management, expenditures and procurement are compliant with the Local Authorities regulations and VIS procedures;

• Collaborate in preparation and submission of audits and administrative/accounting documents required by the Ethiopian Law within the deadlines foreseen;

Job Requirements

Education/Training, Experience and skills required

§  Masters or Bachelor degree from a recognized university /college in Project Management or Business Management or related field of studies.

§  At least four years of relevant experience in Project management in NGO’s or works as Project Manager in different project activities especially European funded projects

§  Proven experience at least 4 years in writing, managing and coordinating projects in emergency (ECHO, OCHA) context

§  Capable of managing staffs under his supervision.

§  Proven experience and knowledge of managing projects, good communication skill with project managers and field officers.

§  Initiative and active problem-solving skills

§  Strong ability to pay attention to detail

§  Good organizational and planning skills as well as follow up  

§  Good Command of English in word and writing

§  Good reporting skills

§  Fluency in spoken and written English

ONLY candidates who meet all the above requirements will be contacted for written exam and an interview.

How to Apply

Interested applicants who fulfil the criteria are kindly invited to submit their application letter (one page) and updated CV (not more than 3 pages) online through THIS LINK