The Armauer Hansen Research Institute (AHRI) was founded in 1970 through the initiative of the Norwegian and Swedish Save the Children organizations seconded by the Ministry of Health of Ethiopia. The Institute got its name from the Norwegian physician, Gerhard Henrik Armauer Hansen, who first described the leprosy bacillus (Mycobacterium leprae). AHRI reorganized by the decree of the Council of Minister’s Regulation No. 530/2023 with the objectives of conducting biomedical, clinical trial and bioequivalence research, promoting and strengthening local production of pharmaceutical products and research capacity building under the Federal Ministry of Health. AHRI, over its 50 years in service, is well known for its hub function for skill and technology transfer and partnership embracing research agendas with direct impact in the development and transformation of population in Ethiopia and beyond.

The Malaria and Neglected Tropical Diseases (MNTD) Research Division is one of the departments in the institute and currently MNTD’s Malaria Research Unit runs different research projects on malaria in collaborations with national and international partners and funders. Therefore, the MNTD Division is looking for self-driven, motivated, innovative and energetic Administration Assistant to join our team. The Administration Assistant will be mainly responsible for assisting the project manager in coordinating the day to day activities of different projects, finance and logistics management, compiling reports and communicating with project specific teams.

Key Duties and Responsibilities

·         Assist the project manager in the preparation of project plans and periodic performance reports

·         Monitor  weekly plans and performance reports of each team under the Malaria Research Unit

·         Communicate with the Lab Logistics and Quality Assurance Officer and collect procurement demands from different teams, prepare procurement requests and follow up the procurement process of different consumables and equipment

·         Follow up payment requests from different teams and ensure their timely delivery to concerned person/team

·         Assist in the preparation of different events (meetings, conferences, etc); arranging meeting venues, communicating with participants and logistics arrangements

·         Facilitate communications with different stakeholders and prepare any pertinent documents requested by stakeholders

·         Collect capacity building needs of staff and design capacity building mechanisms in consultation with the Division Head and the PI

·         Communicate with different departments in the institute to facilitate the day to day operation of the Division

·         Documenting all the relevant minutes of meetings, letters, certificates and progress reports

·         Perform any activities given by the PI and the project manager

Job Requirements

Required Qualifications:

Education

·         A candidate must have a first degree in Management, Economics, Public Administration and Business Administration.

·         CGPA 3.00 and above for male applicants and 2.75 and above for female applicants

·         Work experience is not required

Skills and Competences

·         Strong time management skills

·         Excellent interpersonal communication skills

·         Fluent in English Languages (speaking, writing, reading and listening)

·         Ability to work with others/team work

·         Office management

·         Stakeholders engagement and management

• Excellent organizational and record-keeping skills.

Duty station: Addis Ababa AHRI Head Office

Number required: 1 (One)

Terms of employment: one year contract period with full time employment basis with possibility of extension based on performance and budget availability

Salary: As per the scale of the institution

How to Apply

Interested applicants who fulfill the above requirements should send their CV/resume through to facilitate the screening process, applicants should also fill the online application form at the following website: CLICK HERE

Please note that this online application form is mandatory and applicants who fail to fill the online form will not be considered for screening. Multiple submissions for this job post is not allowed.