Reference No:  REC/012/24

Job title: Finance Officer (FO)

Location: Borena_ /Yabello/Gomele)

Reports to: Technically to Senior Finance Officer & Administratively to project Manager

Number of Posts: 1 (one)

Closing date: February 11,2024

About GOAL

‘If the inherent capacities of vulnerable people are developed, the systems in which they live and work are strengthened, and positive global action is catalyzed, then communities facing crisis, poverty, and exclusion will achieve greater resilience and well-being.Source: GOAL’s theory of change 

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and  opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

GENERAL DESCRIPTION OF THE ROLE:

The Finance Officer – Ensure that all disbursements are carried out in an efficient and effective manner, and in accordance with the scheme of assignment and to provide technical support in managing and processing payments in accordance with GOAL Ethiopia financial rules and regulations.

Duties and Responsibilities:

• Make payment including prepare cash, cheque, and wire transfer payments, submit to bank signatories, and ensure that all necessary documentation is collected and attached to payment vouchers and that the payment is properly authorized.

• Perform posting of all receipts and payments to sage cash books and ensure all coding and postings of transactions are accurate and complete in line with approved program budget lines in daily base on spread sheet. 

• Carry out timely payment of monthly FO income tax, withholding tax, pension, and cost sharing payables.

• Reviewing field office cash books and make ready for consolidation.

• Ensure the bank balance is obtained from the bank and project offices every Friday to prepare and submit weekly cash balance report.

• Complete the monthly finance packages and submit both soft and hard copy financial documents for month end review.

• Support the preparation of quarterly government and financial report for submission to Area Office.

• Ensure the security of cash and cash equivalents, cheque books, fuel coupons and other valuable items.

• according to GOAL Safe Management SOP.

• Ensure that the currency notes we are receiving from any legitimate source which includes staff's advance return are not fake currency notes.

• Maintain minimum limit of safe balance and replenish the petty cash as per needed.

• At all times, ensure that there is adequate cheque leaf and other payment processing pads are available in the office and put a reorder level system before the cheque leaf or other payment processing documents run out completely.

• Process payment for various stakeholders and verifying the invoices/receipts received against GOAL Internal Payment document and ensure that all payments are made in line with accepted procedures.

• Ensure the safety and security of cheque and wire transfer document handling between the move from/to office and bank.

• Ensure that technical personnel are involved on receiving/verification of items received and make sure approval by technical person is done.

• Ensure timely submission of GID, Invoice and other required documents to finance/Cashier and delivery of withholding tax receipt to suppliers.

• Keep proper filing systems in which documents could be readily available and easily traced and give high attention to detailed accuracy and neatness in documentation.

• Follow-up the collecting of monthly bank statements, deposit slips, and other banking information as needed by finance team.

• Check the validity of expenses and receipt presented for payment with respect to reasonable and allowable basis.

• Follow the status of long outstanding uncollectable invoices and provide timely update for finance and procurement team.

• Ensure that a float taken by any project staff is turned within the prescribed time, look for any deviations from this rule and report thereon as and when necessary.

• Check payment requisition forms and ascertain that it includes the necessary audit trail.

• Ensure that expenditures are in line with the Donor budget, donor guidelines, and GOAL procurement and financial guidelines.

• Ensure that expenditures are in line with the Donor budget, donor guidelines, and GOAL procurement and financial guidelines.

• Prepare training payment documents and handle related float settlement and backup files.

• Compile and send monthly cash forecast and fund request to Area office on time.

• Implement any financial activity instructed from Area office and Head Office Finance teams.

• Monitor the float system and ensure that they comply with GOAL finance manual requirements and that any waivers necessary have been completed and properly authorized.

• Undertake any other duties that may be requested by the HO, AFM and area and HO Senior Finance Officer from time to time, to facilitate the smooth running of the Finance Department.

• Familiarize self to the organizations Gender and Child Protection issues and apply as per area of responsibility. 

Job Requirements

Qualifications & Requirement

• BA/Diploma in Accounting or related field with 2/4 years’ experience in Finance in an NGO environment managing multi-million-dollar budget programmes funded by USAID/OFDA/BHA, ECHO. UN agencies, Irish Aid, etc.

• Very good application of SAGE system

• High level of accuracy, attention to details

• Very good knowledge and application of MS-Office, especially Excel.

• Excellent written and verbal communication skills.

• Knowledge of USAID/OFDA/BHA, ECHO, EHAF, Irish Aid, and UN grants/funds management.

• Flexible and creative approach; keen to take initiative where appropriate.

• Accountability & responsiveness within areas of responsibilities,

• Able to work under stress to meet tight deadlines and handling multiple tasks.

Desirable/Advantageous Credentials:

• Knowledge and application of advanced excel.

• In-depth knowledge of financial regulations and accounting processes.

• Knowledge and application of other accounting software package, Sage, Peachtree, SUN, etc.

 Additional job responsibilities

• The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

REMUNERATION and BENEFITS:

• GOAL will pay a competitive basic salary based on the salary grading with addition benefits.

• A chance to develop tangible experience.

• Being part of a team who continue to make a real difference to the lives of the most vulnerable people.  

Commitments:

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty, and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations.

GOAL highly promotes Equality, diversity and inclusion and works with women and men, People with disabilities, and employees of various ages including youth, supports their empowerment and appreciates their achievements constantly. GOAL also encourages applications from diverse candidates including women, people with disabilities, people with diverse backgrounds, and youth to apply.

GOAL has zero tolerance to discrimination on the basis of gender, age, disability, ethnicity, religion, race, economic status etc . we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safeguarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL is strongly committed not to harm the people under its care.

GOAL Ethiopia is committed to safeguarding and promoting the safety of people who involves in its work and demands all staff exhibit the highest commitment. GOAL Ethiopia will verify skills and commitment of the candidate in the assessment process and perform Background reference check.

 You are welcome to include your sex (Male or female) and any disability issues in your CV (please note that this information will only be used to comply with affirmative action policy of the organization)                                                                                                                   

How to Apply

JOIN US

 Do you want to join an exciting organization that brings high level impact to the community and adds value to your professional advancement?  Then join us if you have:

APPLICATION PROCEEDURE:

Interested and qualified applicants need to submit ONLY once their non - returnable application with CV for one vacancy. The vacancy reference number along with the title & Duty station need to be written in the application letter.

• Applicants can directly apply online using THIS LINK

GOAL strongly encourages female candidates to apply!

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at later stage.

GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process