Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
The Senior Grant Finance Officer is responsible for project budget development and implementation. This position provides technical oversight of financial compliance with MTI and donor rules and regulations and coordinates with the fiancé and program team to ensure proper financial oversight of projects.
Finance
As a member of the Finance Team, contribute to developing organizational objectives.
Conduct regular field visit to monitor and support the financial performance of a project and support the field team.
Represent in the absence of Finance Manager the organization to financial partners, including donors, financial institutions, auditors, public officials, etc.
Supports finance function of preparing reports for all donor projects and submit to Finance Manager for review and addressing under-expenditures or other financial compliance issues.
Ensure the timely posting of finance transactions in the Unit-4 accounting system.
Ensure timely and accurate functioning of the Unit 4 financial system including maintaining the completeness and integrity of data, generating reports, reviewing account reconciliations, and authorizing transactions in accordance with MTI procedures.
Manage and ensure that accounting and finance records are complete and up to date at country office and field office level through establishment of standardized filing systems.
Participate in the monthly and yearly closing of accounts and balance sheet, in order to verify evolution of project finances; flag any issues of concern to the Finance Manager for further strategic discussions.
Review and get approval for transactions and Cash Books before posting in Unit-4
Budget Development:
Manage program and project budget development and version control.
Oversee and input the indirect and operational costs in budget.
Oversee donor compliance in budget development and implementation.
Collaborate with the program and operational staff to develop persuasive funding requests, including concept notes and grant proposals with compelling budget and budget narratives in line with donor requirements.
Participate in any grant budget modifications whenever required in collaboration with Program and operation teams.
Coordinate with program team and Grant Manager to facilitate grant opening (kick-off) meetings, orient staff on newly awarded grants including donor’s regulations, contractual specific terms, and conditions, reporting requirements, forms, and templates to be used.
Prepare and manage donor and partner cash flows/installments tracking schedule against all signed donor contracts.
Prepare donor invoices and request for cash disbursements from donors as per the project agreements.
Prepare monthly donor receivables aging schedule.
Coordinate the setup of new grants/project budgets codes and budget lines in accounting system (Unit 4) in accordance with the approved budgets and instalment plan or cash flow forecast.
Prepare the cost allocation schedules for shared costs that comply with donor regulations on allowable costs.
Coordinate the development of annual master budget and actively participate in the development of budget proposals that align with donor requirements, prepare cost allocation schedules for shared costs following the set policy and donor standards.
Grant Monitoring and Compliance
Responsible for timely preparation of budget Vs Actual (BvA) analysis, coordinate regular review meetings with Program department and support timely and accurate budget revisions and updates as required.
Responsible for the donor Funding reconciliation, cash receivables management through income & expenditure tracking schedule against all signed donor contracts, prepare donor invoices and request for the donor and field office cash disbursements.
Manage grants financial compliance throughout the entire grant life cycle in line with donors’ and MTI’s requirements.
Participate in donor and stakeholder meetings and provide information about required key deliverables and strategies for implementation and give or share feedback.
In tandem with program and operations team, develop grant closeout check lists for each grant for a smooth, efficient, compliant, and timely closeout.
Audit and Compliance Controls:
Participate in audit preparation, sourcing external auditors and support program and HQ staff in preparation for external and internal audits; ensure that audit recommendations are implemented and maintained
Regular compliance review of finance and procurement files in line with the designed checklists
Verify sub awardee accounting systems, financial reporting and internal controls comply to applicable accounting and financial reporting standards Other duties as assigned.
PHYSICAL CONDITIONS
This position requires frequent travel to health facilities located in remote areas with very basic living conditions.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and reaches their potential as individuals and teams and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today. As part of our commitment to a safe and inclusive work environment, team members are expected to adhere to Diversity, Equity and Inclusion Policies.
Safeguarding & Code of Conduct
Medical Teams International is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Medical Teams International Code of Conduct Policies and values at all times. Team members are required to complete mandatory Children and Vulnerable Adult Protection Policy, Protection from Sexual Exploitation and Abuse Policy, Code of Conduct and Conflict of Interest Policy Training upon hire and on an annual basis.
All applications must include a CV and copies of all applicable educational and work experience documents to be considered valid. Applicants called for an interview will be required to produce the original and legally valid copies of all documents.
“We are an equal employment opportunity organization dedicated to our core values of Accountability, Courageous, Tenacious, Selfless and Not alone.”
Qualified women are highly encouraged to apply.
Department: Finance
Report to (position): Finance Manager Job Grade: 3
Location(s): Addis Ababa FLSA:
Workdays & Hours: Monday to Saturday 48h EEO Job Class:
Travel: Last Update:
Job Requirements
EDUCATION, LICENSES, & CERTIFICATION
EXPERIENCE
KNOWLEDGE, SKILLS & ABILITIES
Basic knowledge of non-profit accounting
Desired: Knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.
Excellent skills using Excel, familiar with other Microsoft programs including Teams
Skilled in explaining financial procedures to non-finance staff
A good command of both written and spoken English and Tigrigna, with strong interpersonal skills
Ability to maintain detailed records with high accuracy
Highly organized with good quantitative ability
Ability to prioritize to manage competing tasks
Ability to act with integrity and maintain the highest ethical standards
Ability to maintain confidentiality of highly sensitive information
Ability to support MTI Calling and adhere to the MTI Code of Conduct
How to Apply
Candidates should follow the following 3 steps while applying for the positions:
1. Fill out the mandatory application form using the following link: Online Application Form
2. Send your CV and application letter via email: ethiopiarecruitment@medicalteams.org clearly mark “ Senior Grant Finance Officer ” in the subject line
Only candidates who only fill the online application form and send CV together with Application letter only will be considered for candidacy.
All applications must be submitted on or before 14 February 2024.
Only shortlisted applicants will be contacted for further assessment.
“We are an equal employment opportunity organization dedicated to our core values of Accountability, Courageous, Tenacious, Selfless and Not alone.”
Qualified women are highly encouraged to apply.
