Médecins Sans Frontières-Holland

Vacancy Announcement -Readvertized

Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times

Main Purpose Coordinating and supervising the accounting of the mission (accounting, treasury, audit procedures, etc.) according to the instructions of the Finance Coordinator, and in compliance with legal obligations and MSF standards and protocols in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the mission.  

 Accountabilities •       Being responsible for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts,  receipts and supporting documents, electronic data entry, consolidation of overall mission accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines, financial standards and procedures.

•       Coordinating and overseeing the monthly and yearly closing of accounts and balance sheet, and reporting the mission's accounting statement through monthly and weekly reports, in order to verify the evolution of project finances and provide information about them

•       Being responsible for the financial management of  donor contracts e.g. preparing and verifying the financial reports to donors, following up and analysing the need for amendments. Ensuring reporting conditions are met and stakeholders in the mission are informed of their responsibilities (for example, logistics for stock inventory, quotes)

•       Coordinating and overseeing the payment of tax liabilities in order to comply with legal obligations.

•       Coordinating and supervising the conduct of local audits relating to accounting, tax, labour, stock and asset management

•       Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people's capabilities

•       Is the technical reference for any accounting-related issue including compliance with MSF financial standards and procedures, legal compliance, training and support on the MSF accounting software / system

•       When required, briefing all staff involved, on specific accountancy management (Mission Coordination Team, Administration Managers, Logistics Managers, etc).

Specific AccountabilitiesIn consultation with the Finance Coordinator is responsible to coordinate and ensure the operation of the Petty cash treasury for the smooth running of operations at all times and maintain as much control as possible about the security risks, in particular:

•        When required, gives briefings to all project staff who are not involved directly on specific accountancy management (Medical doctors, Nurses, watsan, etc).

•        Supports projects in their day-to-day Finance in line with the MSF-H Finance policies and guidelines.

•        Designs, Organizes, Implements and handover systems and procedures for Finance team in projects as per MSF standard in close collaboration with project Finance managers.

•       Supports the proper functioning of Unifield system in coordination and projects.•        Supports Projects in handling tax and pension liabilities & accounting files and documentation

•       Supports project Finance Manager and Finance team in handling accurate and up-to-date records. Making sure that records of all agreement involving MSF Staffs, property and project activities are maintained and ensure these are reviewed and revised as necessary before their expiry date.

•        Ensures that the coordination and projects monthly bookkeeping is complete in accordance with the guideline of OCA and Ethiopia mission, and that all information is processed as per the monthly financial schedule.

•       Reporting

•        Produces regular and adequate indicators to monitor financial health of the mission, to producing and sharing relevant cost analysis

•       Responsible to produce balance specification report and reports to Dep FinCo for final checking and approval.

•       Responsible to Produce draft financial reports for donors, authorities, National auditors and reports to DepFinCo for final checking.

•       Training and coaching•      

• Train and support the Coordination and project finance team in Unifield program    

   • Train the Coordination and project Finance team on any specific financial tools (Example, advance procedures, disbursement procedures, cash and safe procedure, document verification, expat food pot management, etc as needed)• 

      • Train Coordination and project Finance on each and every standard finance forms (ex. transfer form,Operational advance form, Daily workers payment form, Perdiem payment form, evaluation form, advance form, payment and receipt voucher, journal and etc)•     

  Emergency and other responseEnsures that obligations are followed, and comply with established legal procedures in the country.•      

Liaison work•       • Ensures that the projects and Addis logistics send their monthly money requests/overviews and compile the money request for Amsterdam•   

   • Is the technical reference for any accounting-related issue including compliance with MSF financial standards and procedures, legal compliance, training and support on the MSF accounting software / system.•       • Define minimum levels of Petty cash in coordination.•       • Manage local bank accounts and transfer of funds between HQ and the mission, and from the capital to the projects (internal transfers)•       • Manage contacts with banks and/or other financial institutions at Mission level.•       • Monitor the payment of suppliers and staff salaries•       • Responsible to maintain proper registration and filing of contracts and agreements in line with the existing legal framework.•    

   Field Visit•       • Regular field vist (60% – 70%) of time is expected.•       • Responsible to provide a field visit report with findings and recommendation·      

Number of Position:  One·      

Place of work:  Addis Ababa·     

   Terms of employment:  One Year with possibility of extension ·    

   Activity Rate :   100%·       Remuneration and Benefits:-         

Starting gross salary/month: 88,862 ETB-        

  Transportation allowance:

2,200 ETB-          Medical Coverage : as per organizational scale

Job Requirements

Education

·     Essential solid accountancy training and experience-professional accounting qualification.

·       Desirable University Degree in Accounting, Finance, Business Administration

Experience

·     Essential 4 years previous experience in similar relevant position jobs. In OCBA, essential 2 years of previous experience is similar relevant positions

Languages                   

·       Mission language and local language essential

Knowledge

·     Essential computer literacy (word, excel, internet)

·       Local accounting standards, Desirable MSF accounting software, ERP system knowledge, local laws.

How to Apply

Dear applicants: - Please Note that we only contact Short-listed candidates with the required documents allowed to attend further assessment.

Sincerity of Declarations and Documents Submitted to MSF

Use of false documents to gain employment with MSF will lead to automatic cancelation from the recruitment process and if found after employment it will lead to termination.

Interested applicants shall submit their non-returnable up to date CV and application letter including photocopies of all supporting documents (all documents have to be put into an envelope on which the position you are applying for should be written) to the address given HERE

                        Female Candidates are highly encouraged to apply.