About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.  

JOB DETAILS

DIVISION: Operations

TEAM: Logistics and Supply Chain Team

LOCATION: Ethiopia Mekelle,

CONTRACT TYPE: Fixed Term

GRADE

C2

National

JOB FAMILY: Property and Logistics

SALARY: As per the Oxfam pay scale

HOURS: 37.5 hours per week

FLEXIBILE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

 The Logistics and Supply Chain Team is accountable for ensuring that all operational procedures of Administration and Logistics are adhered to and implemented in a manner that is compliant with Oxfam policies, systems, standards, and procedures.

In particular, the team provides professional, business-focused service on logistics and supply chain, delivering a proactive and solutions-based approach to resolving issues. The team will also ensure that the operational business requirements are effectively managed to deliver organizational results and support the achievement of programme outcomes.

JOB PURPOSE:

 The main purpose of the Logistics and supply Chain Coordinator is to Lead and work as part of the logistics team, managing all responsibilities related to supply/ procurement, supply staff, warehousing, fleet, distribution, administration and support management of all the functional processes and implementation with sourcing strategy as well as reporting on accountability and visibility of the supply chain operations.

This role is responsible for ensuring quality and meeting supply chain standards across the Tigray response programme and is both proactive and reactive. Where appropriate, to support field teams through assessment, coaching, and accompaniment.

POST HOLDER REPORTS TO

The Northern Emergency Response Manager

JOBS   REPORTING             TO             THIS POST

Directly, Snr./ Logistics Officers (supply), Logistics Assistants and matrix managing field- based supply personnel and relevant staff responsible for supply/ procurement management

BUDGET RESPONSIBILITY

TBD

KEY RESPONSIBILITIES

1. Management

•  Manage the supply team in the Mekelle response offices, providing strategic direction and support, as well as ensuring compliance to donors as well as internal Oxfam policies and procedures.

• Performance Management: manages supply staff according to Oxfam’s performance management system, for staff in the line management to set objectives (Let’s Talk), develop capacity, and evaluate performance as requested.

• Support field procurement teams in achieving and maintaining minimum standards in procurement work.

• Plan and implement an effective purchase order management and tracking system, organize schedules for Framework Agreements, bulk, and any other economical strategic purchases.

2. Procurement

•  Ensure a robust supply and procurement plans are in place for all donor/ grant projects.

• Review all requisitions and feedback to requesters regarding accuracy and processing status.

• Oversee the implementation and monitoring of procurement processes and ensure conformity to Oxfam and Donor’s procedures and timely delivery of goods and services.

• Follow through purchasing schedules and ensure proper documentation trail is maintained on Box.

• Directly involved in tender or another procurement process where necessary, with prioritization on Pre-qualifications and Framework Agreements with donors/

• Ensure segregation of functions amongst the logistics team and liaising with the Warehouse responsible for the issue of GRNs upon receipt of delivery notes.

• Manage staff under his/her supervision according to performance management principles and in line with Oxfam’s performance management procedures.

3.   Contract and Supplier Management

•  Participate in the review of all commonly procured services, goods, and establish Framework agreements to increase operational efficiency.

• Manage all contracts for supplies and services in collaboration with the Addis based Supply & Logistics and Compliance Manager, to ensure continuation in the supply chain.

• Maintain an active contract follow up register in the system (On Box).

• Ensuring open and accountable bid/ tender review process with award and rejection letters sent to all participating vendors.

• Issue pre-qualification documents to evaluate suppliers and register suppliers in a system.

• Participate in Supplier selection and ensure suppliers are selected considering both businesses requirements and Oxfam ethical standards.

• Lead on the evaluation and negotiation of payments and credit terms for all new and existing suppliers.

• Manage supplier relations, reconcile the account, and close outstanding PO in the system.

4. Reporting

•   Supply the weekly sitreps with status updates of orders for the whole response (procurement tracking report).

• Prepare and submit monthly procurement expenditure and narrative report.

• Prepare and submit monthly warehouse, assets, and inventory reports.

5. Policies, Systems, and Procedures

•  Maintain an overview of Oxfam policy, systems, and procedures relevant to procurement, and ensure that developments are communicated and implemented appropriately through regular reviews.

• Ensure that procurement-related donor conditionality is met across the programme.

• Take responsibility for the achievement of good practice in procurement, ensuring the procurement function is delivering timely, cost-effective, high quality, and appropriate support.

• Train and accompany team members to develop skills necessary to assure effective procurement support to the program. Take ultimate responsibility for the monitoring of the continued training and skills upgrade of all logistics staff in all locations. This will be achieved through mentoring and supervision and through other learning forums and methodologies.

Job Requirements

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

 Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.

• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.

• Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.

• Courage: We speak truth to power and act with conviction on the justice of our causes.

Experience, Knowledge & Competencies:

EDUCATION

• BA Degree or equivalent from a recognized university/ in Logistics and Supply Chain Management, Business Management, or any other areas that can bring an added value to the post

• Relevant logistic managerial experience of 5+ years (including, procurement, management, and communications, team support) for MBA holders, or 5-7 years for Degree holders, preferably in an international NGO like Oxfam

• Driving license and use of it in insecure contexts.

• Prior INGO experience in procurement and supply chain management, within a complex/large scale country program.

PRIOR EXPERIENCE

• Qualifications and/or extensive experience in supply chain-related skills as listed above (managing supplies, assets, team support)

• Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement

• Highly developed interpersonal and communication skills including influencing, negotiation, and coaching

• Excellent diplomacy, tact and negotiation skills, and good interpersonal and team skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.

• Experience of management/ supervisory responsibilities, including support to the development of others (including mentoring/ coaching, and team-building experience)

How to Apply

As part of your online application, please upload your up-to-date CV and Cover Letter explaining your suitability against the essential criteria in the job profile using Oxfam's internal /External application portal:  HERE or through THIS LINK

on or before February 26, 2024.

Kindly note that only shortlisted candidates will be contacted.