Job Expired

company-logo

Admin and Facilities Manager

Ethio Impact Consulting PLC

job-description-icon

Business

Business Administration

Addis Ababa

8 years

1 Position

2024-02-20

to

2024-03-11

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Public Administration

Business Management

Business Administration

Full Time

Share

Job Description

Ethio Impact Consulting plc is looking for an Admin and Facilities Manager on behalf of a Beverage company.

Support the delivery of highest possible level of personal and collective contribution to the company operational effectiveness by developing, reviewing, implementing and improving the most efficient administrative and facilities management systems, policies, and procedures and ensuring efficient and timely provision of a range administrative and liaison services, guest relations and travel management, reservation of meetings and events, office management and utilities, assets management and safeguarding, pooled and outsourced services and the maintenance of office environment fully equipped with basic standards of living and working. 

 DUTIES AND RESPONSIBILITIES 

  • Develop, review, and improve administrative systems, policies, and procedures to ensure that 

  • Company leadership, the staff as well as guests/visitors are provided with good administrative services. 

  • Manage proper and continuous communication of all administrative services policy and procedures and provide support and advice on the proper and consistent use of formal templates and tools for service requests and timely provision. 

  • Coordinate administrative functions by harmonizing with user departments and/or plants and subsidiaries as needed and fostering cooperative professional relations to ensure that effective systems are in place at all times and 

  • Ensure that the overall physical working environment is conducive in terms of company offices clean, pleasant and equipped with the necessary facilities by maintaining cleanliness and serviceability 

  • Coordinate work space arrangements for staff, configuring office and common areas, and organize furniture and other facilities, repairs and improvements as needed 

  • Oversee and monitor service provision of out-sourced services like cleaning, security, maintenance, etc. and supervise contractors and vendors’ service standards in consultation with service users. 

  • Monitor service contracts (lease and different service providers) and corporate agreements’ end dates, renewals, payment settlements and proactively liaise with concerned stakeholders regarding extension or end of contract agreements; 

  • Oversee ad monitor all travel services, air ticket and accommodation arrangements and coordinate with staff, guests and travelers and liaise with travel agent and service providers for efficient and timely travel arrangements and event planning. 

  • Coordinate, communicate and liaise with public utilities (water, power and telecom services) to ensure continuous service provision, new service acquisition and settlement of related expenses. 

  • Ensure and monitor the requirements of expatriate staff permits fulfill (visa, work permit and resident ID are well managed with specific schedules and deadlines) and ensure expatriates staff housing and facilities are secured, functional and well managed. 

  • Monitor the effective use of pooled vehicles and transportation services in support of 

  • Company’s business objectives and manage duties and responsibilities of corporate pooled drivers, their behaviors, their performance appraisal, and annual leave management. 

  • Supervise front desk/reception and administration duties, including handling company inquiries, and sorting and distributing mail, etc. 

  • Assist in the preparation of budgets by providing cost estimates related to administrative and facilities management services and regularly monitor the Administration budget to avoid over spending and ensure stewardship in spending 

  • Coach, develop and motivates subordinate staff; reviews and assesses performance, builds employee capacity, supports their professional development, and enables employees to optimize their contribution to the department, 

  • Represent the company administrative and facilities management related issues as necessary and as delegated by Corporate Support Services Director and perform other duties assigned by immediate supervisor.

Job Requirements

REQUIREMENTS 

  • BA degree in Administrative Services Management/ Business Management/ Business Administration/ /Public Administration or related fields 

  • Eight (8) years hands on progressive professional experience in handling and managing Administration and Liaison Services, General Services, Facilities Management, etc., in a large Corporate environment of which Three (3) years should be on supervisory roles, preferably holding similar positions. 

How to Apply

Submit your CV using Only this link CLICK HERE

Fields Of Study

Public Administration

Business Management

Business Administration

Related Jobs

5 days left

Ahununu Trading PLC

Evening Dispatch Officer

Dispatcher

time-icon

Full Time

1 - 2 yrs

2 Positions


Bachelor's Degree or Diploma in Business Administration or in a related field of study with relevant work experience in logistics, transportation, or dispatch operations Working Hours: The working schedule for this role is from 7:30 PM to 3:30 AM. Salary: Attractive Duties & Responsibilites: - Strategically manage the evening dispatch schedule to optimize efficiency and ensure timely delivery of goods. - Act as the primary liaison for drivers, operational staff, and stakeholders during the evening shift, addressing queries and providing support. - Ensure dispatch-related documentation, including delivery notes, shipping manifests, and compliance logs, is completed with accuracy and efficiency. - Guarantee that all dispatch activities align with company policies, industry standards, and legal requirements. - Provide support, guidance, and leadership to evening shift team members, ensuring alignment with company values and operational objectives.

Addis Ababa

7 days left

Matilda Business Group Plc

Store Head

Store Head

time-icon

Full Time

1 - 2 yrs

1 Position


Bachelor's Degree in a related field of study with relevant work experience Duties & Responsiblites: - Lead and manage all store operations to meet sales goals and customer satisfaction targets. - Supervise, train, and motivate store staff to ensure high performance and productivity. - Monitor inventory levels, manage stock replenishment, and minimize losses and shrinkage. - Ensure excellent customer service is delivered at all times. - Plan and execute merchandising and display strategies to enhance sales. - Handle customer complaints, queries, and feedback professionally. Required Skills: - Proficient in MS Excel. - Strong verbal and written communication skills. - Ability to multitask and internal controls. - Hardworking and honest. - Excellent problem-solving and decision-making skills. - Having IT skills is a plus.

Addis Ababa

10 days left

Yimaru Academy

Admin/ Receptionist

Receptionist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilities: - Front Desk & Customer Service - Student & Client Management - Office Administration & Operations - Financial & Payment Processing Support - Event & Meeting Coordination - Communication & Reporting Required Skills: - Excellent communication and interpersonal skills. - Proficiency in Microsoft Office (Word, Excel, Outlook) and basic data entry tools, Google apps. - Strong organizational skills with the ability to multitask and prioritize. - Friendly, professional, and detail-oriented personality.

Addis Ababa

10 days left

Yimaru Academy

General Manager

General Manager

time-icon

Full Time

2 - 5 yrs

1 Position


Master's or Bachelor's Degree in Business Administration, Education Management, Project Management, or in a related field of study with relevant work expereince in a managerial or project management role, preferably in education, training, or e-learning. Duties & Responsibilites: - Develop and execute Yimaru Academy’s strategic vision, ensuring alignment with short-term and long-term goals. - Oversee and coordinate all major departments, ensuring smooth collaboration and efficiency - Supervise and optimize the academy’s day-to-day operations to ensure efficiency and productivity. - Work closely with the Marketing Manager to develop and execute promotional strategies. - Recruit, train, and mentor staff to build a high-performing team. - Maintain high standards for student experience and learning outcomes.

Addis Ababa

17 days left

Parcel Logistics PLC

Business Developer

Business Development Expert

time-icon

Full Time

3 yrs

1 Position


Bachelor’s Degree in Marketing, Business Administration, or in a related field of study with relevant work experience in marketing, preferably in the logistics or transportation industry.  Duties & Responsibilties: - Finding New Customers:  Identifying potential clients and proactively reaching out to them. - Conducting Face-to-Face Meetings: Building relationships with customers and understanding their needs. - Presenting Services: Explaining the benefits of the company's offerings and demonstrating how they can meet customer needs. - Negotiating and Closing Deals: Working with customers to reach agreements and secure sales. - Managing Customer Relationships: Providing ongoing support and building long-term relationships with clients. - Monitoring Competitors:  Staying up-to-date on competitor activities and market trends. Required Skills: - Excellent communication and interpersonal skills.  - Strong analytical and problem-solving abilities. 

Addis Ababa

26 days left

Yimaru Academy

Receptionist/Admin

Receptionist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilites: - Greet and assist visitors, students, and clients in a professional and friendly manner. - Maintain student records and enrollment data accurately. - Manage office supplies and ensure the workplace is well-organized and stocked. - Assist in processing student tuition payments, invoices, and receipts. - Assist in organizing internal meetings, training sessions, and student orientations. - Maintain clear communication between students, instructors, and management.

Addis Ababa