Vacancy No.IOM- SVN/0020/24

Position TitleNational Programme Support Officer

Duty StationAddis Ababa, Ethiopia

ClassificationNOA

Type of Appointment Special Short Term, 9 months with possibility of extension

Estimated Start Date As soon as possible

Posting Period 26.02.2024-11.03.2024

The International Organization for Migration (IOM) is the UN Migration Agency with 174 Member States. IOM works closely with governmental, intergovernmental, and non-governmental partners in the field of migration. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the general supervision of Senior Programme Support Coordinator, direct supervision of the Programme Support Coordinator, and in close cooperation with all programme units, the successful candidate will be supporting the planning, budgeting, implementation, liaison, communications, and reporting for relevant projects and programmes.

In particular, he/she will undertake the following responsibilities and accountabilities.

Responsibilities and Accountabilities:

1.      Assist in the coordination and monitoring of the operational, administrative, and financial aspects of programme support in accordance with IOM policies and practices as well as donor’s requirements.

2.      Keep the supervisor informed on the status of project implementation; identify gaps and suggest actions to improve implementation.

3.      Participate in the development and adjustment of work plans, project budgets, Monitoring & Evaluation tools and standard operations procedures. 

4.      Coordinate the collection, verification and analysis of data and background information; update information management systems and social media platforms on project related activities including project awareness and visibility, summaries, press releases and other relevant materials.

5.      Coordinate timely preparation and dissemination of project reports in accordance with IOM procedures and donor requirements. 

6.      Liaise and coordinate with donors, partners, United Nations agencies, local authorities and stakeholders and government counterparts. 

7.      Contribute to the planning, development, organization, and delivery of capacity building activities targeting IOM staff, government and civil society partners, implementing partners and communities.  

8.      Attend relevant conferences, workshops, working groups, interagency coordination meetings, and other forums.

9.      Participate in the preparation of project proposals and a diverse range of communication products, concept notes and other planning documents.

10.   Supervise and provide training and technical guidance to project staff.

11.   Undertake duty travel relating to project implementation, monitoring visits, project assessments, liaison with counterparts, etc.

12.   Perform other related duties as required.

Job Requirements

Required Qualifications and Experience

Education

·        Master’s or bachelor’s degree in political or social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution

Experience

·        Desirable of three/ a minimum of one year’s of relevant professional experience for MA holders or a desirable of eight/ a minimum of six years of relevant professional experience for BA holders.

·        Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.

·        Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

·        Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Languages

·        Fluency in English (oral and written).

·        Knowledge of Amharic and other local languages

Skills

·        In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.

·        Knowledge of UN and bilateral donor programming.

·        Excellent writing, reporting and analytical skills.

·        Knowledge of financial rules and regulations.

Values and competencies

The incumbent is expected to demonstrate the following values and competencies:

Values:

·        Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.

·        Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

·        Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

·        Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

·        Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

·        Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.

·        Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

·        Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies

·        Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

·        Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

·        Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

How to Apply:

Applicants are required to apply online using THIS LINK indicating the vacancy number and position title as mentioned in the vacancy announcement he/she applied for in the email Subject line.

Any application without this information in the subject line and that doesn't attach the following required documents will be excluded from the application:

o   Motivation/Application letter

o   CV (written in English) with three professional referees and their contacts (both email and telephone)

o   Copies of Academic Certificates from Accredited Universities

Only shortlisted candidates will be contacted.

The appointment is subject to funding confirmation.

We strongly encourage qualified female applicants to apply!

Posting Period: 26 January 2024 – 11 March 2024