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PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. 

The Logistics Officer will report to the Operations and Procurement Coordinator, responsible for overseeing day-to-day, fleet management, store/warehouse management, Office Management general logistics needs related to the Country Office program activities.

Key Responsibilities:

Warehouse and Asset management:

• Receives and inspects all incoming materials and reconciles with purchase orders; processes and distributes documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received. Check and make sure that items received meet required standards; packaging, Expiry date and part/serial/model numbers, etc. Issue goods following proper stores regulations - first in, first out, and goods with near expiry date to be issued next.

• Make sure all the store books are well kept in a secure way (Ledger book, release, waybill books and Delivery Books). Maintain proper and updated records of items kept in store. That is bin cards, ledgers and other documents are properly filled (waybills, requests etc.). Participate fully in the exercise of stock taking when due.

• Ensure that the warehouse is well maintained, clean both inside and out and that goods are well arranged and safely stored, for easy access and use. Identify and report immediately any irregular condition in the store/warehouse to the supervisor.

• Keep the management well informed about the minimum stock balances in relation to the consumption rate. Advise relevant sections to re-order stock.

• Conduct regular physical stock counts and produce a monthly stock inventory.

•   Makes recommendations to all levels of management on steps to be taken to improve Inventories management systems and discarding of non-usable items, Maintain inventory and logistics related documents and files. Constantly monitor inventory tagging and recording in accordance with the PATH guidelines.

• Ensure accuracy of all inventories. Ensure Assets register and inventory is up to date in all times.

• Support sufficient planning for deliveries to project teams and update the Operations and Procurement Coordinator with regular information about stock levels and expected leave times.

• Manage custom clearance and reception of the goods and ensure that they are well registered in the monitoring sheet.

• Arrange transportation of equipment & materials to the designated location, including loading and uploading and ensure issuance of proper documentation, i.e. delivery notes, packing list, insurance, etc. Liaise with suppliers and vendors for timely delivery of goods, and efficient problem solving of unexpected issues.

Transport and Fleet management:

• Ensure monitoring of logbooks and vehicles fuel consumption on a weekly basis; compiles and submits monthly fleet report of maintenance cost summary, fuel usage, personal mileage and KM analysis and submits with recommendations to Operation and Procurement Coordinator.

• Maintain a daily Vehicle availability, ready for intown travel and various field destinations. Avail different Vehicles as per the request on daily basis and decide appropriate vehicle type for requested transport service.

• Ensure that vehicles are checked daily and weekly, and that they are maintained in a timely manner.

• Ensure that the vehicle is kept clean, inside, and outside, at all times and that the organization stickers are visible.

• Handle annual vehicle inspection and Insurance renewal for each Vehicles, and handle insurance cases in case of any accident or incidents.

• Make sure the Vehicles arrived is in good condition and the driver is with valid driving license to provide the required transport service and make sure drivers provide the services as per the requirement. Ensure periodic repair and maintenance service made for each Vehicles and ensure Vehicles are parked in safe place.

• Support in arranging rental trucks for transportation of different materials and make sure the driver take over all supportive documents like delivery Order, credit, or cash sales invoice along with the goods loaded.

• Work under the management and guidance of the Operations and Procurement Coordinator and take specific responsibility for fleet coordination and inventory control task.

• Coordinating and handling vehicle requests initiated from cluster and regional offices.

• Inspect all procured goods for quality and quantity, assist with entering data into the inventory system and preparing the inventory report of expandable and non-expendable items.

• Assist with inspection, transportation and delivery of all programs procured goods and materials in collaboration with Procurement team.

• Maintain the inventory of the store, on a regular basis carry out a stock count of these items and prepare a report and submit it to the Operations and Procurement Coordinator. Assist with regular update of Inventory List and assist in conducting of regular physical inventory check.

• Regularly collect log sheets from drivers and maintained and update Vehicles files on monthly basis

Office Management:

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.

• Manage office supplies inventory and place orders as necessary.

• Develop office policies and procedures, and ensure they are implemented appropriately.

• Assist with office layout planning and office moves, and with managing and maintaining printers & IT infrastructure.

• Identify opportunities for process and office management improvements, and design and implement new systems.

• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

• Supervise guards and their shift and office cleaners.

Job Requirement

Qualifications/ experience Essential:

• Bachelor's Degree and 5 years of experience, in Business Administration, Logistics Management or related field.

• Sound analytical and problem-solving capability.

• Ability to influence others’ behaviors through effective relationship building; through current knowledge and understanding of relevant policies, frameworks etc.

• Previous Experience in similar role in INGO is an Asset

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment.

PATH does not discriminate based on race, color, religion, caste, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

How to Apply

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