Background of IRC:

The International Rescue Committee (IRC) helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities that support them, as well as with those who remain within their homes and communities. At-work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. IRC leads the way from harm to home. Began work in Ethiopia, 1999 in response to severe drought that happened in Ethiopia’s Somali region. Currently, providing assistance in ten different regions implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response. 

Job Overview:

Under the supervision of Senior HR/Admin Officer, the HR Admin Officer provides general administrative, and human resources management including communication support for the field office. The position is senior level management support with key responsibility for human resources management and administrative activities. The position holder is also encouraged to have proficient representation skills and consistent communication with IRC staff, partners and other clients of organization. He/ She will be responsible for the supervision and support of local recruitment processes, travel arrangement, filing & documentation systems, workshop/meetings organization and maintaining updated staff tracking. The position reports to field office based senior HR/Admin Officer and technically to HR/ Admin unit in Addis Ababa.

Major Responsibilities 

Human Resource Management

• Maintain a detailed knowledge of personnel policies and respond to questions for staff.

• Ensures that Employee Data is kept confidential, and reports are handled securely in accordance with HR policy.

• Maintains up-to-date tracking of staff database and report to Addis monthly.

• Assists the HR/Admin manager to coordinate a workforce planning session with sector heads annually and facilitate the implementation of the strategic recruiting throughout the recruitment and selection process.

• Post vacancy announcements both internally and externally as the need arises. Identify additional posting places locally.

• Coordinate interview panel and assist in selection of staff recruitment at field level. Maintain interview notes and interview tracking sheet for each position interviewed.

• Checks references for selected applicants.

• Prepares Employment Contract for local hires (national and incentive) employees and make sure that any new staff has signed all the mandatory reporting policies.

• Completes all personnel forms required and opens files with all the required documents for newly employed staff. Send copies of all personnel documents to Addis HR focal person.

• Coordinate orientation for staff and make sure on boarding is given on time. Maintain records of orientations provided for each member of staff.

• Maintains up-to-date evaluation tracking of all staff (national and incentive). Follow up the timely evaluation of staff with supervisors and Field Coordinator.

• Maintain records of training conducted at field level including training conducted for incentive staff and shares with the Field Manager, in close coordination with the field staffs.

• Participates in the review of orientation manual/book.

• Provides training on performance management and assists employees in setting performance objectives.

• Follows up of individual staff performance issues and advice supervisors to take the required measures- report to Field Manager and HR/Admin Coordinator for follow up.

• Advice supervisors in disciplinary regulations and policies, assist in drafting warning letters.

• Mentor and guide the HR/Admin Assistant on daily activities and follow on the progress.

 Administrative Work

• Make sure personnel files are updated and maintained according to the personnel file check list.

• Maintains up-to-date records of all kinds of leave for the National Staff. Maintain supervising all kinds of leave and report monthly.

• Prepares monthly payroll and OT summary sheet and submits to Finance for review. Send field level approved payroll and OT summary sheet to Addis.

• Follow up on the HR/Admin Assistant for collection of time and effort sheet reporting in the field and send to Addis according to the schedule.

• Ensures the submission of medical expense claims of National Staff to IRC Addis and follows up on the collection of timely refunds.

• Prepares severance payment for terminated staff and send to Addis for review.

• Prepares back payments and payroll adjustments at the beginning of the month and sends them to Addis for review.

• Ensures that the IRC contact sheet is being updated quarterly and submitted to Addis.

• Provide HR and administrative support on a regular basis to the field staff.

• Performs any additional tasks as designated by their supervisors.

Job Requirements

Educational Requirements 

• 1 year work experience for Post graduate degree. 

• 2 years’ work experience for first degree in Human Resource Management, Management, or Public Administration

• Preferred experience & skills

• NGO experience is a plus,

• Supervisory/basic managerial skills.

• Computer literate especially word and excel.

• Proficient spoken and written English.

• Good communication and interpersonal skill are a must.

• Knowledge of how to use Web based HRM/ Workday and different applications. 

Key Working Relationships

• Internal: Field Coordinator, Program, Logistics and Finance Departments and all IRC field staff.

• External: Relevant Government, Non-Government organizations and

How to Apply

Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website: 

IRC Career Site: CLICK HERE

Please include 3 references from current and former employers.

Applications will not be returned. IRC discourages phone calls or personal visits.

Only applicants meeting the minimum qualification will be short listed and contacted.

Female candidates are highly encouraged to apply.

Your application letter/cover letter must include the following information. 

• Name of the position you have applied for 

• Date of application 

• Summary of  your qualifications and experience 

• Motivation/objective of why you have applied for the job

• Permanent Address and present address (if different from permanent) and telephone number if possible also email address 

• Disclose any family relationships with existing IRC employees. 

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.