SPECIAL VACANCY ANNOUNCEMENT

Open to Internal/External Candidates

Vacancy No.: IOM-SVN/0027/24

Position Title: Project Associate - PDC

Position Grade: G5

Required Positions: One

Duty Station: Bahir Dar, Amhara

Type of Appointment: Special Short-Term Contract, Six months with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date:  25 March 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy.

Background

Under the overall supervision of the Senior Program Manager of Peace and Development Coordination (PDC), direct supervision of Head of Sub Office, and technical supervision of the Senior Project Associate (Durable Solutions) based in Addis Ababa; the incumbent will assist the coordination of regional durable solutions related projects with engagement of regional government offices.

Core Functions / Responsibilities:

1.    Assist in the implementation and monitoring of project activities.

2.    Retrieve, compile, summarize, analyze, and present information/data on specific project topics.

3.    Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 

4.    Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.

5.    Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.

6.    Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.

7.    Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;

8.    Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 

9.    Assist in monitoring work of implementing partners and report non-compliances to the supervisor.

10.  Provides guidance/training to new/junior staff.

11.  Perform other related duties as assigned.

Job Requirements

Educational Qualification

•  High School Diploma with five years of relevant experience; or,

• Bachelor’s Degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

 Experience

•  Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

Languages

·         For all applicants, fluency in English and Amharic is required (oral and written).

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 Other

 Any offer made to the candidate about this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and a work permit, as applicable.

How to Apply

Interested applicants can apply through THIS LINK Any application without the following documents will not be considered:

o   Motivation/Application letter

o   CV (written in English) with three professional referees and their contacts (both email and telephone)

o   Copies of Academic Certificates from Accredited Universities

Only shortlisted candidates will be contacted.

The appointment is subject to funding confirmation.

We strongly encourage qualified female applicants to apply!

Posting Period: 12 March 2024 – 25 March 2024