Dar Al-Handasah Consultants (Shair and Partners) is a privately-owned international multidisciplinary consulting organization in engineering, architecture, planning ,environment, project and construction management, facilities management and economics, founded in 1956, its principal design head office and technical support facilities are located in Beirut, Lebanon; Cairo, Egypt; London, UK; Pune, India; and Amman, Jordan; with a network of 47 permanent local branch offices  throughout the Middle East, Africa Asia and Europe of which 23 are on the African continent.

Travel related tasks

• Arrange Travel, such as accommodation, Itineraries, visas.

• Assist with travel issues (recommend alternative solutions for any issue related with travel

• Process Travel Documents Protocol

• Process and facilitate Visa`s residency and work permits to expat staff as well as to their dependents in coordination with Admin staff.

• Advice travelers on visa requirements. Prepare and raise required documentation to the relevant authority to obtain entry/exit visas and travel permits for DAR personnel and visitors.

Administrative and documentation

•  Drafting of correspondence and internal procedural directives relating to administrative matters

•  Keep the record of all the correspondences in both hard and soft copies

• Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company information

• Organizing staff training sessions and activities (if requires

Procurement and logistics

• Ensuring office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies.

• Create and maintain good relationships with vendors/suppliers

• Maintain records of purchases, pricing, and other important data

• Review and analyze all vendors/suppliers, supply, and price options

• Negotiate the best deal for pricing and supply contracts 

• Ensure that the products and supplies are high quality

• Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development

• Handle procurement of vehicle hire for field office as well as for expat personal use

HR Matters

• Prepare contract for local employees as per the request of the authorized person

• Maintain employee records both local and expat staff as per the organization Policy

• Ensure all the employees follow the company procedure and comply with the company policy 

Job Requirements

Education

• Master's or Bachelor's Degree in Business Management or other related fields

Work experience

• 5 -10 years’ experience.

Computer skill

• Proficient in Microsoft Office

Language

• Proficient in English and Amharic

How to Apply

 Interested and qualified applicant can submit your curriculum vitae in PDF only  via email: HRDept.Ethiopia@dar.com.