Hope enterprises, is a local civil society organization which was established in 1971. As a pioneering national NGO, it has been serving the needy through transformational investment operating seven branches and area projects in different regions and a university college in Addis Ababa City administration. HOPE involved in holistic human development with concrete interventions by ways of basic care, education, vocational training, job and business mediation and values development. The organization is currently seeking a qualified candidate and experienced, Planning, Monitoring, Evaluation and Learning Officer to join our team

Job Summary 

The PMEL officer  is responsible for coordinating the development and implementation of Project Monitoring, Evaluation, and Learning systems within the SEED project. This role includes ensuring compliance with donor PMEL requirements, conducting baseline surveys and evaluations, and providing capacity building support to project staff and partners. The Coordinator also plays a key role in reporting progress, communicating lessons learned, and enhancing communication and learning

processes within the project.  

Duties and Responsibilities

Planning

•  Coordinate and facilitate the development and use of appropriate PMEL systems and plans and provide technical guidance to the technical project staffs and partners in implementing them.

• Take responsibility for ensuring donor’s PMEL systems are fully achieved for reporting results. Ensure project teams are familiar with these.

• Work with project manager, project officers, regional coordinators and capacity building expert to ensure that the indicators and targets are SMART, and the methods for collection and analysis are clearly understood and will fulfil reporting requirements at all levels.

• Coordinate the development of integrated work plans that help to facilitate the implementation of project with shared responsibilities and joint efforts.

• In consultation with the Project manager and consortium lead partners, review and prepare the project’s work plan during the annual planning process each year.

Implementation

•  Coordinate and implement baseline surveys, assessments/studies and evaluation exercises.

• Build the capacity of project staff and other TVET partner staff on data collection, management, analysis and results-based monitoring principles and ensure understanding of Hope Enterprises core standards and approaches.

• Work to ensure project team are able to disaggregate data by gender and age, where appropriate, by devising and disseminating simple data collection methods.

• Provide a ‘quality assurance’ function to ensure that data reported by projects within the SEED program is relevant, accurate and verifiable.

• Undertake regular monitoring and assist the project team at field level that program activities are implemented and outputs achieved as planned.

• Ensure the project’s log-frame and data collection plans are regularly reviewed and refreshed, and the project is collecting the breadth of indicators required at a frequency and timing in line with reporting purposes.

• Ensure that the project is regularly (at least quarterly) conducting beneficiary surveys, collecting basic data as per the data collection plan from relevant sources, developing case studies and collating photos

• Ensure data reported by projects feeds back and is used for project management and decision making.

• Provide technical and capacity building support to project implementing partners (TVETs);

• Work closely with relevant TVET staff of partners to ensure regular data collection, analysis and reporting;

• Participate in project quarterly review meetings and biannual Project Performance review (PPR) workshops;

• Identify learning questions, document and disseminate learnings

Reporting

• Ensure regular and sufficient communication with project staffs and partners on the overall PMEL development and coordinate and cascade any learning that will enhance PMEL activities at the SEED project Office and Head office level.

• Work with the Hope head office PMEL expert and project manager to develop tools and methods for capturing and documenting lessons learned from the project implementation, and ensure that they are shared with partners and across the organization.

• Ensure that the quarterly reports produced by the projects have case studies, success stories and lessons learnt so that there is continuous information that will feed into the overall learning process.

• Prepare monthly, quarterly and annual reports and ensuring required quality, and report to the Project Manager with specified deadlines.

• Prepare progress reports quarterly, outlining progress, issues and actions being taken in the standard format to the Project Manager.

• Together with the Project Manager participate in quarterly project progress review sessions: in-depth review of financial spend/burn rate; achievement against activity and output plan, and a forward look on whether the project is achieving against its objectives.

• Support the Project Manager in ensuring the timely submission of narrative and financial reports to the donor as per the reporting requirements.

Capacity building

• Provide technical as well as capacity building support to partner organizations, ensure use of relevant SEED program standard data collection tools

• Provide critical analysis and technical input to project evaluation processes,

• Ensuring Hope Enterprises can maximize the learning potential of all studies and evaluations undertaken within the project

• Prepare different training documents on the area of PMEL, project management and coordination and deliver for SEED project staff and other TVET staffs

• Facilitate different capacity building trainings and workshops 

Working Unit: SEED Project 

Report to: SEED Project Manager 

Terms of Employment: Contact with project life period 

Job Requirements

Qualification 

• BA/BSc or MSc/MA in Economics, Statistics, Project Management, Development studies, Sociology or related fields.

 Required Experience 

• 6 years for BA/BSc and 4 years Msc/MA with relevant experience 

• Demonstrable understanding of planning, monitoring, evaluation and learning principles and practices, including the application of the log frame approach.

• A minimum of 6 years for BA/BSc holders and 4 years for MSc/ MA holders with proven experience of conducting quantitative and qualitative field research and analysis for large, multi-purpose projects.

• Proven experience in training and capacity building in PMEL practices

• Previous NGO work experience in job creation

• Experience in conducting field research

Skills & abilities

• Strong communication skills (verbal and written)

• Strong interpersonal skills and ability to work effectively as part of a team

• Ability to ensure quality standards are adhered to and understood

• Strong management skills, with good understanding of relevant cross-cultural issues.

• Ability to provide challenge and critique others in a constructive and open manner

• Fluency in written and spoken English and Amharic

• Firm belief in teamwork and gender equality

• Very good facilitation and coordination skills

• Methodological, thorough approach with attention to detail           

• Excellent record keeping and report writing skills

• Proficiency in MS Office packages

• Ability to work in a multi partner environment

How to Apply

Interested applicants are, therefore, invited to send a non-returnable copy of their CV, application letter, and credentials in 7 working days of the announcement of this vacancy through the following address.

HOPE ENTERPRISES

P.O.BOX 30153

Addis Ababa

Or email to: admin@hopeenterprises.org