Job Title: Senior Staff Assistant

Duties and Responsibilities

Within the limits of delegated authority, the Senior Staff Assistant will be responsible for the following duties:

• Assist the Personal Assistant and the Special Assistant to the Executive Secretary in the overall administration of the programme and activities of the Executive Secretary, i.e., provides substantive and administrative support in managing priorities and workflow of the Executive Secretary; coordinates and monitor multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.

• Compiles and analyses basic data from a variety of sources (including Umoja), summarizing and presenting conclusions for review by the manager.

• Supports the Personal Assistant and Special Assistant to keep others informed by conveying directives, reports, status updates, and other relevant information; brings sensitive and urgent matters to the attention of the appropriate senior official.

• Assists in the development of the Executive Secretary’s social media content, including transcribing and editing of content.

• Takes full responsibility for time management and scheduling on behalf of the Executive Secretary with appropriate consultation as required with the Personal Assistant; effectively prioritizes and resolves related conflicts and competing demands.

• Undertakes representational duties on behalf of the manager, including serving as the first point of contact and liaison with senior officials internally and externally.

• Screens and prioritizes all incoming correspondence; compiles relevant background documents and references; identifies issues requiring attention and refers others to relevant officers for appropriate disposition; monitors and follows up on actions to be taken.

• Researches, compiles, and summarizes background materials for use in preparation of reports, briefs, speeches, etc; Scan reports from specialized agencies, as well as newspapers, magazines, periodicals, and other information sources to identify articles of interest to the manager.

Job Requirments

• Education: High school diploma or equivalent is required.

• Work Experience: A minimum of seven (7) years of progressively responsible experience in general office support or related areas is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Experience in working with various social media platforms, writing social media posts, and producing media-related content is required. Experience working for senior officials in an international organization is desirable. Experience involving contact with diplomatic personnel is desirable

• Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

How to Apply

To apply online please use THIS LINK