Human Resource Intern-Homosha, BGRS

Company Overview

Pharo Foundation (“the Foundation”) is a mission-driven, non-profit organization that designs, funds, and operates economic development programmes to achieve its vision of a vibrant, productive, and self-reliant Africa. Over the next decade, our goal is to create maximum impact towards three critical missions:

1. Empowering the next generation: Our education mission is to ensure that all students have an opportunity to access a high-quality, affordable education, and become productive citizens of a rapidly changing world.

2. Eliminating barriers to employment and productivity: Our productivity mission is to identify and eliminate health, financial, and structural barriers to employment and productivity for working people.

3. Solving water scarcity: Our water mission is to ensure that people and communities across Africa have access to a safe and affordable source of water.

We are a diverse, multicultural, and passionate organization, with over 450 employees in Ethiopia, Kenya, Rwanda, and Somaliland. Our headquarters are in Nairobi, Kenya, and we have a liaison office in London, UK, which is home to our parent organization, Pharo Management.

Job Title: Human Resource Intern

Location: Homosha, BGRS

Reporting to: HR Assistant

Internship Period: 3-4 months with possibility of employment

Key Duties and Responsibilities

The HR Intern will be responsible in delivering:

HR records and filling system

• Maintain proper staff’s personal files and ensure that files have up-to-date information on time and on a regular basis as per the personnel file checklist of the organization.

• Check the fulfilment of all mandatory documents and information to the concerned HR Officer on time.

• Ensure quality and integrity of the HR filing system by keeping all HR records, information and files clearly labelled, organized chronologically and kept confidential.

• Compiling and maintaining HR-related documents

• Assists in ordering and filing new employees’ contract agreements.

 Recruitment Process

• Arrange assessments (date of assessments, calling shortlisted applicants, scheduling with panellists) and administer tests and ensure all pre-employment documentation is in place accordingly

• Facilitating the recruitment and selection process.

• Assist with on boarding employees by scheduling and ensuring all relevant departments are involved.

• Assist the HR and Admin Unit in handling active and Ex Staff personnel files.

Follow-up and updating

• Assistant on follow-up staff’s performance review and objective setting is done/or not and document it well.

• Handle employee insurance schemes and timely communicate to the insurance company whenever there is employee inclusion and exclusion and verify head office staff medical documents.

• Preparing weekly updates and weekly recruitment updates and send to concerned staff.

• Tracking the probation period of all new staff

General HR support

• Support with the daily administrative operations of the human resource department and interact with employees of other departments

• Assist with ongoing HR audits as directed.

• Organize and make essential engagement plans and activities I accordance with the annual HR engagement strategy.

• Perform other tasks and support the team as required.

Job Requirments

Qualification Requirements    

• Bachelor’s degree in Human Resource Management, Management, Business Administration, or related fields of study.

• 0 year of experience (Fresh Graduate)

Personal Attributes

• Great attention to detail and a flexible approach to work.

• High professional and ethical standards.

• Structured and process oriented.

• Excellent time and project management skills with the ability to balance multiple priorities.

• Motivated to learn and perform and not afraid to ask questions.

• Willing to challenge the status quo and add value by introducing positive change.

• Excellent communicator and comfortable to work in a team environment.

• Positive outlook and outgoing personality with solid leadership, interpersonal and diplomatic skills.

 How to Apply

Application Procedure

Review of complete applications will be on a rolling basis. In the event that we identify an outstanding candidate early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested candidates to apply at the earliest possible time. Due to the high volume of applications, we regret that we will only be able to contact shortlisted candidates.

Please send the information listed below, as a single PDF file, online using THIS LINK

1. A CV and Covering Letter. In your cover letter, please state where you heard about this position or saw it advertised e.g. through our website, jobs board, etc.