Position:                            Senior Subgrant and Finance Officer (Re-Advert)

Term of Employment:     One year with a possibility of extension

Duty Station(s):                Mekelle

Required Number:           One

Application Deadline:      April 6, 2024

BACKGROUND:

The Ethiopian Agricultural Transformation Institute (ATI) is a strategy and delivery-oriented government Institute created to help accelerate the growth and transformation of the country’s agriculture sector. The ATI envisions to be the leading center of innovative solutions for the transformation of Ethiopian Agriculture by 2030.

 The Institute focuses on two primary national approaches to catalyze agricultural transformation. First, we support the Ministry of Agriculture (MoA), its affiliate institutions, and other partners to identify and address systemic bottlenecks within an Agricultural Transformation Agenda. Second, we support Regional Governments to accelerate the development of high-priority commodity value chains in clearly defined geographic clusters, through the Agricultural Commercialization Clusters (ACC) Initiative.

Our major activities include conducting strategic and analytical studies, providing technical implementation support, coordinating platforms to better integrate partners and projects, and designing and directly leading a number of implementation projects. Our headquarters are in Addis Ababa, and we have regional offices in Amhara, Oromia, SNNP, Sidama, South-West, and Tigray regional offices, allowing us to work closely with a wide range of public, private, and development sector partners across the country.

Our Culture

We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results.  Our culture is one where talented, dedicated and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results. 

At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector.  We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training.  We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training, and mentorships necessary to achieve their career goals.

POSITION SUMMARY:

The Regional Senior Sub-grant Officer will be responsible to support the regional operations team to ensure ATI, Donors, and GoE policies and procedures on grant management are implemented.  S/he will maintain sub-grant systems to ensure the integrity and deliver timely and coherent grant information and present it to all concerned parties in order to support management decisions.  The Senior Sub-grant Officer will directly report to the Regional Operation Director and Federal office Sub-Grants Director.

ESSENTIAL DUTIES:

Duties related to- regional subgrant (75%)

• Manage, supervise, and coordinate the regional entire Sub-grant Management;

• Support the sub-grant initiation process such as dissemination of the announcement and other relevant information to partners; answer queries when needed;

• Create a grant/sub-grant profile on the ERP/Agresso grant management module of the respective region;

• Regularly update and maintain grant/sub-grant files the on ERP grant management module; and hardcopy files

• Collect proposals and relay them to HQ with the required level of control mechanism;

• Participate in proposal review and evaluation technical committee and play a key role in the evaluation of the proposed project cost of potential sub-grantees; 

• Participate in the due diligence assessment of the possible sub-grantee and play a vital role in identifying the potential risk that might be faced in the project implementation.

• Collect and conduct an initial review of sub-grantees' technical and financial reports.

• Compile technical reports and send them to the program and sub-grant team;

• Confirm the sub-grantees utilization performance and facilitate the subsequent fund release by closely working with the respective budget holder.

• Prepare an overall sub-grantee financial status portfolio and performance report on a regular basis and submit it to management;

• Review financial utilization reports of sub-grantees and submit them to the Regional finance team to be settled or Post reviewed sub-grantee financial reports into ERP as per delegation matrix 

• Undertake financial monitoring visits:

• Provide briefing on donor compliance issues and ATI sub grant management procedures.

• Conduct monitoring and evaluation visits;

• Provide on-job technical support and training to sub-grantees on budget monitoring, grant management, and financial reporting during project implementation;

• Review & address sub-grantees complaints at the regional level and escalate to the HQ team as needed including communication with the program and sub-grant management team;

• Provide input to the sub-grant management team if there is any outstanding balance and any financial concerns related to specific Sub-grantee before close-out is finalized;

• Follow-up on refund of unutilized budget and work with Regional finance team;

• Provide input for the preparation final closure letter of the Sub-Grant Management System;

• Regularly update and maintain sub-grant files on the ERP grant management module; and hardcopy files;

• Assure that closed sub-grantees are inactive on the ERP/Agresso and no payments are recorded.  

• Provide other ad-hoc regional sub-grant management information and analysis.

Duties related to regional finance (25%)

• Provide support on Budget Checking to the regional finance team.

• Provide Support on ERP for Data management (posting) with the regional finance team.

• Perform other duties assigned by the Supervisor.

• Support in Registering Payment Voucher in (ERP), Bank Transfer & Check Preparation

• Support in the timely and accurate processing of checks and bank transfers

• Ensure the completeness of supporting documents and the accurate account coding of financial records relating to financial transactions being processed.

• Prepare/Register (ERP) payment vouchers (for Cheque payments) as per approved payment requests and/or authenticated invoices and receipts and present the vouchers for verification and approval by the responsible persons.

• Make cheque payments after getting approval/authorization from the Responsible authority.

• Prepare receipts for Government withheld taxes VAT & WHT and provide them to the supplier upon effecting the payment.

• Submit complete financial documents/Vouchers on a timely basis, to Data management officers for intact posting.

• Handle monthly Government Obligations like VAT and withholding tax.

• Facilitate workshop payment and payee to participants after clearing of document authentication.

• Assist in tracking and analysing transactions, records, and financial statements.

• Follow up on receivables and ensure settlement of payments.

• Ensure that all financial transactions are fully supported, and accurately coded and that they are all captured in Agresso ERP – supporting documentation is properly filed for ease of retrieval.

• Perform other duties assigned by the Supervisor.

Job Requirements

• Master’s or Bachelor’s Degree in Accounting, Finance, Business Administration, Economics from a recognized University.

• Minimum of 6 years (for Bachelor’s) or 4 years (for Master’s) relevant work experience,

• Knowledge of local laws of the country including finance, tax, and procurement.

• Flexibility and ability to stay effective and motivated in a fast-changing environment.

• Highly developed interpersonal and communication skills.

• Ability and willingness to work long hours and work with other staff.

• Excellent adaptive problem-solver in a challenging environment.

• Excellent organizational skills and attention to detail.

• Fluency in English, Amharic, and respective regional working languages is a plus.

•   Proficient Microsoft Office user and accounting software 

How to Apply

APPLICATION INSTRUCTIONS

We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) a CV (maximum 5 pages) to THIS LINK

It is mandatory to mention the position title under the subject line of your cover letter.

Please DO NOT submit scans of certificates with your application.

Women are highly encouraged to apply.

NB. Only short-listed candidates will be contacted.