Job Expired
Administration Intern
Marie Stopes International Ethiopia
Business
Secretarial, Admin and Clerical
Addis Ababa
0 years - 2 years
1 Position
2024-04-08
to
2024-04-15
Business Administration
Communication Technology
Social Science
Internship
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Job Description
The main purpose of the job is to provide administrative support to the Institute of Capacity Development.
Duties and Responsibilities
KEY AREA
MAIN TASKS
EXTENT OF
DISCRETION
Communications Support
Receiving and reviewing correspondence to the office
In Liaison with Program officer
Receiving and dispatching correspondence (including letters, faxes, email, telephones etc).
In Liaison with Program officer
Planning and Organizing
Following up on hotel booking hotels and making travel arrangements for participants
In Liaison with Program officer
Providing logistical support for participants
In Liaison with Program officer
Ordering office supplies and equipment to ensure smooth running of the office
In Liaison with Program officer
Information
Management
Maintaining office filing and storage systems
In Liaison with Program officer
Financial Support
Following up on payments for suppliers
In Liaison with Program officer
Following up Imprest and surrenders
In Liaison with Program officer
Following up on requisitions, and GRNs
In Liaison with Program officer
Procurement support
Follow up on request submission, progress and report back to the program team
Collaborate with procurement team and submit the necessary documents for on time processing
Follow up on payments and documentation
In Liaison with Program officer
Human Resource Management
Following up on requisitions and contracts for staff and consultants
In Liaison with Program officer
Documentation
Document all the necessary documents of the program
In Liaison with Program officer
2 . ANY OTHER TASKS
Maintain work stations for other colleagues when necessary
Job Requirements
Education and knowledge
BA/Diploma in Business administration, Communications, social sciences or related field
Knowledge of modern office procedures
Experience
0/2 years of experience
Experience working in a busy environment handling administrative matters
Skills
Attention to details
Articulate
strong communication skills
Ability to multitask
Pro-choice
How to Apply:
We invite candidates meeting the required qualifications email their CV and application letter with a single pdf to Humanresource@mariestopes.org.et before the closing date of this announcement i.e. within ten (10) days.
Please mention the title of the position and workplace you applied for on the subject line of your email.
Due to the volume of applications, we will only contact shortlisted candidates, and we are unable to provide any feedback on unsuccessful applications.
CANDIDATES WHO DO NOT FOLLOW THESE INSTRUCTIONS WILL NOT BE CONSIDERED.
MSI ETHIOPIA REPRODUCTIVE CHOICES STRONGLY ENCOURAGE FEMALE CANDIDATES TO APPLY!
Fields Of Study
Business Administration
Communication Technology
Social Science
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