Job Description: We are looking for a multi-tasker with excellent communication skills and a professional attitude. Candidates should be able to assist management and all visitors by handling office tasks, providing polite and professional assistance using the phone, e-mail and making reservations, and travel arrangements and generally being a helpful and positive presence in the workforce.

Major Duties and Responsibilities

• Meet and guide visitors with attractive customer service and communications skills.

• Providing real-time scheduling support by booking office meetings and events including arranging venues coordinating participants and taking minutes of meetings as required.

• Perform secretarial duties administrative functions and other general office activities including photocopying, faxing, and mailing.

• Making travel arrangements for the management team, like vehicles & hotel reservations.

• Maintaining proper file documents according to execution numbers and filing protocols to assist in document control processes.

• Ensure the confidentiality of sensitive office files like personnel and finance all the time.

• Maintain professional and polite communication via calls and mail and make sure it is communicated with the right person.

• Draft routine correspondences and respond to routine and administrative issues.

• Update and follow up on delegated tasks and provide regular reports/updates.

• Maintain minor transactions and ensure that receipt is documented appropriately.

• Follows up and controls the printing and distribution of documents and vouchers.

• Handle petty cash and reconcile transactions for timely replenishment.

• Assists with the formulation and implementation of policies, procedures, and/or processes.

• Performs other duties and tasks at the request of your immediate supervisor.

Job Requirements

Academic qualification

• BA Degree or Diploma in Business Administration, Management or related fields

Additional qualifications

• Excellent Communication skills; verbally and in writing.

• Ability to prioritize and have excellent organizational skills.

• Ability to work in a stressed working environment.

• Strong computer skills in MS Office, including Word, Excel, PowerPoint, and Outlook.

• Ability to create and work in a team with excellent work ethics.

• Self-motivated and result oriented.

Years of experience: Minimum of 3+ years of experience in a comparable position

Salary: As per the company salary scale

How to Apply

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