General Information

Humanity & Inclusion is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict, and disaster. Working alongside persons with disabilities and other vulnerable groups, our actions and testimony are focused on responding to their essential needs, improving their living conditions, and promoting respect for their dignity and their fundamental rights. Humanity & Inclusion is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects, and implement its actions and social mission.

Following a successful consortium lifesaving response (ECHO2.0), the HI has formed a new Consortium with HelpAge International, Rehabilitation and Development Organization, and FEAPD to work in Tigray and Amhara under DG ECHO’s HIP2024.

Duties and Responsibilities

1.    Be responsible for proper cash flow management

·       Make payments (cheque or cash) according to the organization’s rules and following approvals

·       Check that all payments, travel advances, staff claims, journals, and purchase/work orders have complete, bona fide, and legitimate supporting documentation and that all transactions are properly authorized before payments are done.

·       Check and analyze the bills and supporting documents: verify the amounts, description, period, name, etc.

·       Manage and follow up activity advances

·       Collect advice, chequebooks, and bank statements from the bank

·       Maintain the daily books of accounts in the logbooks

·       Conduct cash counts on a weekly basis with the Program Manager

·       Make sure that enough cash is available in the cash box at all times

·       Prepare monthly cash forecast in liaison with base budget managers. Compiling the same and send to the capital.

·       Manage cash requests to capital (transfers, advances) following the approved forecast

2.    Be accountable for the accuracy and consistency of Shire Accountancy

·       Input field accountancy into the accounting software, control and integrate site accounts

·       Inform the base of accounting corrections and updates;

·       Send the accountancy records to the Accounts Controller on a weekly basis

·       Respond to comments/queries from the capital on the accountancy and make the required corrections.

·       Prepare posting slips and check the codes are correct with the budget

·       Conduct bank reconciliation on a monthly basis

·       Prepare the monthly cash flow verification table, accountancy summary, and all the end-of-month documents of the field accountancy

·       Send the accountancy to the capital while ensuring all HI rules are adhered to before the 5th of the next month.

·       Scan the validated accountancy

·       Carry out half-yearly inventories at the field level

·       Answer to an audit query in relation to the base accountancy

3.    Assist in the financial management of the Shire base

·       Analyze and alert of variances between forecast and actual costs for budget adjustments;

·       Monitor compliance with internal rules and coherence of donors' requirements/funding agreements such as flexibility, eligibility and liquidation period, etc.;

·       Correct all non-budgeted items before exporting to the Capital. If modifications are identified after sending the accountancy to the Capital, compile all modifications from project managers and submit the list to the Account Controller for corrections.

·       Assist in developing annual fiscal year budgets for projects and also the Shire base structure/office together with the project team, the Finance Manager, and the Program Manager.

·       Oversee reconciliation of internal books of accounts and 3rd party accounts including payable & receivable. 

3.    Ensure that local legislation is respected and that legal framework is established

.      Ensure that the formalities required by government bodies are completed on time

.      Ensure that all the necessary contractual documents exist and are followed up and archived 

Job Requirements

Education:

Essential: Bachelor in accounting or finance from a recognized institution 

Experience:

Essential:

·        A minimum of 3 years INGO experience in the field of accounting and also finance (budgeting, budget management)

·       Ongoing budget monitoring & reporting experience

·        Experience in financial monitoring, budgetary systems, and controls with strong analytical skills

Desired:

·        Good understanding of donors’ rules and regulations 

Competencies/Knowledge, Ability, and Skill:

·     Management of cash flow and knowledge of the banking system

·     Good understanding of financial systems and procedures

·     Ability to work independently, as well as in collaboration with colleagues and partners.

·     Autonomous in using the basic functionalities of operating systems MS-Word, Excel, PowerPoint electronic messaging, and internet

·     Ability to work in remote/adverse and security-prone locations

.     Fluency in English

.     Good communication spoken and written skills.

Personal Qualities

·     Ability to work under pressure and meet tight deadlines

.     Proactive

·     Tasks and result oriented

.     Give attention to detail

·     Good interpersonal skills and work in multicultural teams

·     Field work-oriented, flexible, diplomatic, Obedient, and service-oriented

·     Willingness to work out of regular working hours based on the program's need.

 How to Apply

Interested candidates are required to fill in the application form through this link:  Finance Officer on/before the application deadline. 

You will be contacted only if selected for a written exam/interview, Phone solicitations will not be accepted.

We’re committed to safeguarding and promoting child protection and expect all staff and volunteers to share this commitment. This position involves working with beneficiaries and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and sign a self-declaration form to help us verify your suitability to work with children including checks with past employers.

Humanity & Inclusion is an equal opportunity employer and particularly welcomes women and persons with disability.