Vacancy No.: IOM-SVN/0063/2024

Position Title: Project Associate (DTM- Field Operations)

Position Grade: G5

Required Positions: One (1)

Duty Station: Semera, Ethiopia

Type of Appointment:

Special Short-Term Contract, Six months with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 16 May 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy.

Background

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Sub Office and Senior Project Associate (DRU-Operations); the successful candidate will perform the following functions. They will be accountable for the implementation,  coordination, and monitoring of data collection for the Data and Research Unit in the region. The candidate will provide guidance, training, and support to the enumerators, as well as provide logistical support and liaise with the DRU team in Addis Ababa to regularly update on data collections findings or any other related issues. In addition, the candidate will represent the DRU in region at relevant meetings, briefings, events and working groups, as well as ensure smooth collaboration with regional authorities.

Core Functions / Responsibilities:

1. Assist in the implementation and monitoring of project activities.

2. Verify and monitor the quality of data collection and take corrective measures as required as well as ensure quality control of the data being collected.

3. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.

4. In coordination and overall guidance of DRU team in Addis Ababa develop work plans and activity schedules for data collection, processing and analysis for all areas of agreed upon coverage for each round of the data collection.

5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.

6. Facilitate regional endorsement and communication with government focal points to ensure smooth operations.

7. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation, and other forms of documentation.

8. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops, and training sessions.

9. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project.

10. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.

11. Gather timely information about displacement population mobility movement flows and any other source of data required.

12. Provides guidance/training to new/junior staff.

13. Perform other related duties as assigned

Job Requirements

Required Qualifications and Experience

Educational Qualification

•  School diploma with five years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, Information Technology, Data Science, Information Management, Computer Science, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience. 

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

• Knowledge of Geographic Positioning System (GPS) tools.

• Experience working at the community and individual level in rural and remote areas of Ethiopia.

• Minimum of 3 years’ experience working in field level data collection, research, community-based response approaches etc.

• Ability to transfer knowledge and skills on data collection, processing, and analysis.

• Knowledge of Open Data Kit (ODK) and Kobo technology.

• Computer literacy required: MS Office suite (Word, Excel, Access)

• Experience in recognized institutions on data collection in Ethiopia is an advantage. NGO/INGO experience is a plus.

• Very good communication and interpersonal skills.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

Languages

• Fluency in English (oral and written) is required.

• Working knowledge of Amharic and other local languages is an advantage

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – Behavioural Indicators level 1

•  Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other

Any offer made to the candidate about this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and a work permit, as applicable.

How to Apply

For applicants to be considered, applicants are required to apply via online THIS LINK indicating the vacancy number and position title as mentioned in the vacancy announcement he/she applied for in the email Subject line.

Any application without this information in the subject line and that doesn't attach the following required documents will be excluded from the application:

o    Motivation/Application letter

o    CV (written in English) with three professional referees and their contacts (both email and telephone)

o    Copies of Academic Certificates from Accredited Universities

Only shortlisted candidates will be contacted.

The appointment is subject to funding confirmation.

We strongly encourage qualified female applicants to apply!

Posting Period: 02 May 2024 – 16 May 2024