Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position:  1

Duration of Contract:  July 31, 2024

Job Summary

Samaritan’s Purse (SP) is currently implementing WFP food distribution Program in Amhara Region Alemwach/Dabat. Finance and Admin Assistant will be responsible for the financial health of our organization by managing our financial procedures. The duties will include planning budgets, participating in audits, monitoring transactions, preparing invoices and providing support in the various human resources functions.

Key Responsibilities

To assist the Finance Coordinator in ensuring that timely and accurate payments are made.

• Ensure accuracy and completeness of payment documents in compliance with Samaritan's Purse (SP) and donor policies and procedures.

• Facilitate and support staff members with their Cash Advance (CA) requests and timely clearance or settlement of CAs with proper and complete documentation.

• Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made to casuals and volunteers.

• Recording all vouchers into transaction spreadsheet on daily basis for review by the Finance Coordinator. Ensure that all information in the spreadsheet is correct and complete.

• Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Cooperate with cash count as per the SP policy and schedule. Document the cash count sheets for records.

Prepare all payments and make sure that they are properly coded and supported with relevant and necessary documents.

• Assist Finance coordinator with monthly bank account reconciliation.

• Ensure all the financial documents are properly filed and numbered.

• ‘Paid’ stamping of all the invoices and related documents before filing.

• Ensure timely preparation of tax & deposit into bank.

• Visit Bank for necessary collection & submission of financial documents.

• Assist with timely scanning and uploading on online platform of all completed finance documents.

• Administrative Responsibilities:

• Implement general administrative systems, procedures and filing systems

• Answer any employee queries about people or HR-related issues, and help resolve them internally, if possible.

• Support the tracking of employee time-sheets and leave

• Assist Staff with Benefit queries

• Communicate with Addis HR regarding staff Matters, including sending documentation

Responsible for the coordination of incoming goods and daily dispatches as per requirements.

• Maintain structure and organization of warehouse following a detailed inventory system and maintaining an ongoing tracker for both durable items as well as consumables.

• Support clinical leadership to enforce compliance with standards in storage and distribution of supplies.

• Provide relevant logistical data to management to support operational needs and the program development process.

• Liaise with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.

• Ensure materials are received, stored, shipped, and reported in accordance with established procedures and Government guideline/regulations.

• Travel to warehouse locations to receive and inspect goods delivered directly to the filed.

• Stay current with knowledge of dispatch, logistics planning, and effective supplier managements.

• Support on other

• Perform any other task as assigned by the line manager/immediate supervisor

Job Requirements

Education / Experience Needed

• Bachelor of Art in Accounting, Finance, Business Management

• 2/3 years work experience working with International NGO’s and US Government award desired

LANGUAGE

▪ Fluency in English, Amharic

Skills Required

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.

• May travel in country with exposure to communicable diseases, hot and humid weather conditions.

• Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.

How to Apply

All interested candidates are encouraged to apply for the position advertised by submitting their CV/Resume (maximum of 2 pages) and application letter (one Page only) no later than May 10, 2024 to hrspe@samaritan.org. Please write the position title you are applying for in the email subject line, "WFP Finance and Admin Assistant"