Hope Enterprise University College (HEUC) is a higher education institution in Ethiopia, which is housed on five hectares of a beautiful, green and clean campus conductive for teaching-learning process and having student and faculty friendly environment. It is an accredited institution in three graduate programs namely, MBA, MSC in Accounting & Finance and MA in Organizational Leadership. It is also accredited in the following undergraduate programs: Architecture, Accounting and Finance, Management, Marketing Management, Information System, Information Technology and Computer Science. Currently the university college is trying to recruiting the right candidate who is befitting for the position of Admin Assistant, accordingly, any interested professional who can meet the following criteria can apply for the position. 

Job Summary/Objective of the job

Provide an efficient and responsive secretarial and administrative support to the office of research and community services (VPRCS), CCD, CEQE and Dean of student offices.

General Duties

• Types routine letters, forms, claim forms, memorandum, reports, scientific or technical documents progress report related to thesis work and/or documents in accordance with established office routines.

• Receives and screens visitors and telephone call, takes messages, schedules appointments for professional(s) and/or management staff, students with cases and provides information to callers.

• Ensures correspondence - prioritize and respond to enquiries by letter, telephone and email, directing them as appropriate,

• Co-ordinates meetings, conference calls, preparing documentation of interviews for data collections.

• Co-ordinate and provide secretarial and administrative support to the research office

• Support to document paper and electronic information and file management,

• Establish efficient office systems including filing, handling confidential information in accordance with HEUC policies,

• Acting as a receptionist and/or meeting and greeting clients for the purpose of responding to a variety of program-specific and district-general inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or direction.

Specific Duties

VPRCS

• Work on data entry and management of the research data using SPSS, Excel, and other reference manager software,

• Work on editing various publication documents such as research conference proceedings, research articles, journals, bulletins,  

• Coordinate on research conferences and community services.

CCD

• Receives incoming letters from sections/units/ in the UC and sort them accordingly. 

• Collects grade reports, registration slips etc. and sorts them with a checklist

• Admits students’ requests/applications/ for tutorial coaching, makeup exams, grade change, remarking, reassessments, missing assignments, missing marks, lost ID card, withdrawal, clearance, add/drop, transfer within, transfer from … any complaints or remarks (including via phone call and telegram).

• Receives and records separately changed grades, grades for tutorial coaching and makeup exams

Dean of Student

• Request, receive and supply stationary materials and office equipment   based on the rules and regulation of the institution 

• Organize and keep file of the office

• Handling sponsorship student’s file

CEQE

• Maintain performance evaluation documents

• Assist in formulating of office Plan

• Maintain data related with CEQE Offices

Accountable to: HR Office  

Job Requirements

Qualifications

• BA Degree in Business fields

• At least 3 years of experience in same position.

• Knowledge of Office Administrator responsibilities, systems and procedures

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

How to Apply

Applicants shall submit their letter of application with CV, copies of credentials and two references to the Human resource office of our University college lebu campus or email address hr@heuc.edu.et  within 5 working days from the date of this vacancy announcement.

Address; Lebu/Jemo-1 (around Medihanalem Church). Tel: 0118952338/0118326005 (Cell: 0974176600).