RESPONSIBILITIES

·         Creating and formatting documents, presentations, and reports using office software

·         Filing and organizing documents efficiently (both physical and digital)

·         Proofreading and editing documents for accuracy and clarity

·         Keeping and organized work environment

·         Scheduling appointments and meetings for their supervisor(s) and others

·         Assist in planning appointments, board meetings, or other meeting

·         Attend meetings as depend on and keep minutes

·         Receive and screen phone calls and redirect them when appropriate

·         Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

·         If it has travel Make travel arrangements for managers or dean

·         Handle confidential documents ensuring they remain secure

·         Monitor office equipment and keeping neatness

·         Keep electronic and paper records ensuring information is organized and easily accessible

·         Makes secretarial and clerical tasks including writing , drafting letters, memos, invoices, reports, and other documents

·          Maintains proper records of incoming and outgoing correspondence and files in appropriate manner to enable easy and quick copying

·          Facilitates meeting schedules , taking notes and preparing minutes starting and ending time

·         Welcomes people (customers) and directing them to the appropriate place or refer their cases to the concerned department as required

·          Handles customers subject or message, make timetables for appointments and remind and transfer message to the concerned part

·         Receiving a phone call and connect the calls to the appropriate staff; and responding to email, messages, and other correspondences

·           Manage office stock (stationary, etc.) 

·          Performs other related duties as assigned

Job Requirements

REQUIREMENTS

·         Degree 2 years’ or diploma plus 4 years’ experience is typically the minimum requirement

·         An associate's degree in Office Administration or a related field can be a advantage

·         Excellent organizational and time-management

Skill

·         Excellent verbal and written communication

·         Proficiency in office software: This includes Microsoft Office Suite (Word, Excel, and PowerPoint)

·         Active listening, Understanding instructions and requests accurately is fundamental

·         Excellent verbal and written communication in both language English and Amharic 

How to Apply

To apply, please use the following emails to submit your application via email: hradmin@healafrica.et. Please specify the position title as the subject line in your application and submit no later than May 18, 2024. No telephone inquiries.

Heal Africa Health City S.C

“Healing Hands, Caring Hearts, For a Prosperous Life”