Job Expired
Personal Assistant
Saria Consultancy PLC
Business
Business Management
Addis Ababa
5 years
1 Position
2024-05-17
to
2024-06-05
Business Management
Business Administration and Management
Marketing
Business Administration
Marketing Management
Management
Full Time
Share
Job Description
Job description: - We are looking for a passionate Personal Assistant, who has a strong ability to closely support the executives daily activities. The position holder will be in charge of follow-up and handling different responses and serve as the first point of contact for the Executive Office.
Major Responsibilities:
Organizing a managers diary and making appointments and facilitating appointments, meetings, and conferences;
Manage CEOs domestic and foreign travel arrangements, prepares itineraries, and maintain all travel records;
Preparing and maintaining the data shared between the departments and recording the information accordingly;
Maintain electronic and paper records ensuring information is organized, kept in a confidential manner and easily accessible;
Facilitates and manages the day-to-day and periodic predictable schedule of the CEOs;
Planning office activities and events, and attending on behalf of the CEO as required;
Ensure the effectiveness of the communication and relation of each unit as well as the coordination with the Executive Office;
Ensures the regular meeting action items are documented and decisions communicated;
Handle and prioritize all outgoing and incoming correspondences and redirect important calls and emails to the Executive;
Meeting callers or guests coming from different organizations, identifying the matter, referring to the concerned body, responding directly or arranging appointments;
Create and organize information, and generate reference tools for ease of access and use;
Prepare invoices or financial statements and provide assistance in bookkeeping and verifying receipt of supplies;
Assists in typing circulars, memos, reports, and confidential letters, as required
Ensure periodical reports from all departments are timely prepared and submitted to the CEO's office;
Respond to inquiries and resolve problems to the level of the work environment;
Assists in the preparation and editing of proposals, reports, and other documents produced by the office;
Ensure efficient and effective administrative support is provided to the CEO;
Ensuring that the organization policies, rules, and regulations are followed properly
Maintaining detailed and accurate records of all correspondences all the time;
Other tasks assigned by your immediate supervisor
Job Requirements
Academic qualification
Bachelor's Degree in Management, Business Administration, Marketing Management or related fields
Additional qualifications
Proven work experience as a Personal Assistant
Excellent verbal, as well as written communication skills
Proficient in MS Office and back-office software (e.g. ERP)
Outstanding organizational and time management skills
Methodical thinker with detailed research proficiencies
Excellent communication and negotiation abilities
Self-motivated and result-oriented
Honest and confident
Exceptional time and stress management skills
Years of experience: 5+ years of experience, of which at least 3 years in a similar role
Salary: Negotiable based on experience
Office Location: Addis Ababa, Bole Medhanialem
Availability: Immediately
How to Apply
Click Here to apply
Fields Of Study
Business Management
Business Administration and Management
Marketing
Business Administration
Marketing Management
Management
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