Overview

The Executive Assistant position is an important part of the Executive Office and is responsible for management of the office in a professional manner that meets the high level of professionalism required by the Executives. This position acts as a conduit as well between various international offices and the Executive team and provides comprehensive administrative support to the CEO, CFO, and Business Development Executive of our Addis Ababa office. The role includes managing travel bookings, stakeholder engagements, meeting arrangements, diary management, general administrative duties, special projects, and limited marketing responsibilities. The company business spans across different time zones, the flexibility of time is an essential requirement for this position from time-to-time

Key Responsibilities

Administrative Support

• Manage the diaries of the CEO, CFO, and Business Development Executive, ensuring efficient time management and prioritization of

• Schedule and arrange meetings with a wide variety of stakeholders, ensuring all logistics are managed

• Perform general administrative duties for the executive offices, including filing, correspondence, and document

Stakeholder Engagement

• Act as a liaison between the executives and internal/external stakeholders, ensuring clear and effective

• Engage with stakeholders to arrange meetings, conferences, and

• Maintain an updated contact database for all key

Marketing and Communications

• Assist with light marketing duties, including drafting general communications from the executive office, which includes general public relations as well as management of internal communications from executive

• Provide support for regional offices during conferences and

Project Support

• Assist in the management and execution of special projects driven by the executive officers, some of these are telecoms and travel related and therefore experience in these fields are

• Provide regular feedback and updates on the progress of various project

• Ensure effective time management and organization of project-related tasks.

Digital and Social Media Support

• Support online social media engagement and

Ensure consistent and fluid communication with seafarers globally and within Ethiopia

Job Requirement

• Education:Degree in Business Administration, Communications, Marketing, or a related

• Experience:

  • Proven experience as an executive assistant or in a similar administrative

  • Previous marketing experience, especially in PR and digital

  • Experience in the telecoms industry is an

• Skills:

  • Excellent communication skills in English and

  • Proficiency in Microsoft Office Suite and other office management

  • Strong organizational and time management

  • Ability to manage multiple tasks and projects

  • Digital knowledge, especially in social media

• Attributes:

  • High level of discretion and

  • Strong interpersonal skills and ability to engage with stakeholders at all

  • Proactive, detail-oriented, and able to work independently.

How to Apply

Application Process

Interested candidates should send a cover letter and CV to fjoubert@ycfmanning.com explaining their qualifications, relevant experience, and why they are an ideal fit for the Executive Assistant role.

Application date: May 20 – 31, 2024

NB Only short-listed applicants will be contacted.