Summary:

As the Executive Assistant, you will play a pivotal role in the administration and efficiency of the CEO’s office. This position supports the Chief of Staff in managing and facilitating administrative and strategic functions related to both the Chief of Staff and the CEO’s interactions. The role demands exceptional organizational skills, attention to detail, discretion, and the ability to handle sensitive information with confidentiality. You will be instrumental in managing communications and scheduling for the Chief of Staff and the CEO, ensuring that all executive functions are streamlined and effective.

Essential Duties and Responsibilities:

Office Management and Administrative Mastery

• Act as the primary liaison between the Chief of Staff, the CEO, and internal teams, external partners, clients, and stakeholders, embodying professionalism, and diplomacy.

• Diligently screen and prioritize incoming communications to the Chief of Staff and the CEO, including emails, phone calls, and visitors, while providing prompt and polished responses.

• Cultivate and maintain professional relationships with stakeholders, consistently upholding the CEO's and the company's reputation and brand. Communication and Liaison Excellence:

• Act as the primary liaison between the Chief of Staff, the CEO, and internal teams, external partners, clients, and stakeholders, embodying professionalism and diplomacy.

• Diligently screen and prioritize incoming communications to the Chief of Staff and the CEO, including emails, phone calls, and visitors, while providing prompt and polished responses.

• Cultivate and maintain professional relationships with stakeholders, consistently upholding the CEO’s and the company's reputation and brand. Information Management Proficiency:

• Establish and maintain an impeccably organized system for files, records, and documentation pertaining to the CEO's office, ensuring accessibility and accuracy. 

Confidentiality and Discretion Adherence:

• Handle confidential information pertaining to both the CEO and the Chief of Staff with the utmost discretion and integrity, maintaining the highest standards of confidentiality.

• Demonstrate unwavering professionalism and discretion in all interactions and communications, safeguarding the interests and confidentiality of the CEO’s office.

Personal Assistance:

• Providing personal assistance to the CEO as needed, which may include managing personal appointments, handling personal correspondence, 

Job Requirements

Education: Bachelor’s degree in Business Administration, Communications, or related field preferred.

Experience: 5+ years proven experience as an executive assistant or similar role supporting C-level executives, preferably in the fintech or financial services industry.

Additional:

• Strong written and verbal English and Amharic communication skills, with a keen eye for detail. Test of English proficiency both written and verbal will be tested during the screening process.

• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

• Flexibility and adaptability to work in a fast-paced, dynamic environment.

• Strong problem-solving skills and the ability to anticipate needs and proactively address issues. 

How to Apply

To apply for the Executive Assistant position, please follow the guidelines below:

Email Subject:

Please use the following subject line when submitting your application: "Application for Executive Assistant".

Resume/CV:

Attach your updated resume or curriculum vitae (CV) in PDF or Word format. Ensure that your resume highlights your relevant skills, experience, and educational background.

Contact Information:

Ensure that your CV includes your full name, phone number, and email address. This will make it easy for the hiring team to reach out to you for further communication or to schedule an interview. Send an updated CV at hiring@kifiya.com