Job Expired
Kifiya Financial Technology
Business
Secretarial, Admin and Clerical
Addis Ababa
5 years
1 Position
2024-05-24
to
2024-06-14
Business Administration and Management
Business Administration
Full Time
Share
Job Description
Summary:
As the Executive Assistant, you will play a pivotal role in the administration and efficiency of the CEO’s office. This position supports the Chief of Staff in managing and facilitating administrative and strategic functions related to both the Chief of Staff and the CEO’s interactions. The role demands exceptional organizational skills, attention to detail, discretion, and the ability to handle sensitive information with confidentiality. You will be instrumental in managing communications and scheduling for the Chief of Staff and the CEO, ensuring that all executive functions are streamlined and effective.
Essential Duties and Responsibilities:
Office Management and Administrative Mastery
• Act as the primary liaison between the Chief of Staff, the CEO, and internal teams, external partners, clients, and stakeholders, embodying professionalism, and diplomacy.
• Diligently screen and prioritize incoming communications to the Chief of Staff and the CEO, including emails, phone calls, and visitors, while providing prompt and polished responses.
• Cultivate and maintain professional relationships with stakeholders, consistently upholding the CEO's and the company's reputation and brand. Communication and Liaison Excellence:
• Act as the primary liaison between the Chief of Staff, the CEO, and internal teams, external partners, clients, and stakeholders, embodying professionalism and diplomacy.
• Diligently screen and prioritize incoming communications to the Chief of Staff and the CEO, including emails, phone calls, and visitors, while providing prompt and polished responses.
• Cultivate and maintain professional relationships with stakeholders, consistently upholding the CEO’s and the company's reputation and brand. Information Management Proficiency:
• Establish and maintain an impeccably organized system for files, records, and documentation pertaining to the CEO's office, ensuring accessibility and accuracy.
Confidentiality and Discretion Adherence:
• Handle confidential information pertaining to both the CEO and the Chief of Staff with the utmost discretion and integrity, maintaining the highest standards of confidentiality.
• Demonstrate unwavering professionalism and discretion in all interactions and communications, safeguarding the interests and confidentiality of the CEO’s office.
Personal Assistance:
• Providing personal assistance to the CEO as needed, which may include managing personal appointments, handling personal correspondence,
Education: Bachelor’s degree in Business Administration, Communications, or related field preferred.
Experience: 5+ years proven experience as an executive assistant or similar role supporting C-level executives, preferably in the fintech or financial services industry.
Additional:
• Strong written and verbal English and Amharic communication skills, with a keen eye for detail. Test of English proficiency both written and verbal will be tested during the screening process.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Flexibility and adaptability to work in a fast-paced, dynamic environment.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
To apply for the Executive Assistant position, please follow the guidelines below:
Email Subject:
Please use the following subject line when submitting your application: "Application for Executive Assistant".
Resume/CV:
Attach your updated resume or curriculum vitae (CV) in PDF or Word format. Ensure that your resume highlights your relevant skills, experience, and educational background.
Contact Information:
Ensure that your CV includes your full name, phone number, and email address. This will make it easy for the hiring team to reach out to you for further communication or to schedule an interview. Send an updated CV at hiring@kifiya.com
Fields Of Study
Business Administration and Management
Business Administration
Related Jobs
9 days left
DR SENAIT DENTAL CLINIC PLC
Executive Secretary
Secretary
Full Time
3 yrs
1 Position
Education Background in a related field of study with relevant work experience Duties and Responsibilities: - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. - Greeting visitors and deciding if they should be able to meet with executives.
about 8 hours left
YHAENU PLC
Executive Secretary
Secretary
Full Time
2 yrs
1 Position
Bachelor’s Degree or Diploma in Office Management, Business Administration, Secretarial Science, Executive Assistant Studies, Management or in a related field of study with relevant work experience Duties and Responsibilities: - Manage and maintain the executive's schedule, including appointments, meetings, and travel arrangements - Prepare and edit correspondence, reports, presentations, and other documents - Handle confidential information with a high level of discretion - Serve as liaison between the executive and other staff members, clients, and partners
about 8 hours left
Dashen Brewery
Executive Secretary
Secretary
Full Time
5 yrs
1 Position
Diploma in Secretarial Science and Office Management or in a related field of study with relevant work experience Duties & Responsibilities: - Provide an advanced, efficient and confidential administrative service to CEO. - Schedule meetings and arrange conference rooms. - Attend meetings and keep minutes if necessary. - Alert the CEO about cancellations or new meetings. - Make travel arrangements for the CEO.
about 8 hours left
Mieyona Foam Private Limited Company
Executive Secretary
Secretary
Full Time
4 yrs
3 Positions
Bachelor's Degree in Secretarial Science, or in a related field of study, with relevant work experience
about 8 hours left
Mieyona Foam Private Limited Company
Secretary
Secretary
Full Time
2 yrs
3 Positions
TVET Level IV or Diploma in Secretarial Science, Office Management, or in a related field of study with relevant work experience
1 day left
G2G IT Solutions SC
Admin Assistant
Assistant
Full Time
2 yrs
1 Position
Degree or Diploma in IT and Secretary, or in a related field of study with relevant work experience