Position: Finance & Admin. Officer - Filtu

Job Time: Full-Time

Job Type: Contract

Place of Work: Filtu - Ethiopia

Posted date: 58 minutes ago

Deadline: June, 14/2024

ORGANIZATIONAL OVERVIEW  

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U.S. states, and all U.S. territories. FHI 360’s Crisis Response team has been responding to the humanitarian emergency in Northern Ethiopia through an integrated health, nutrition, WASH, and Protection project to meet the critical needs of the conflict-affected population. FHI 360 aims to expand its reach to the Somali Region in Eastern Ethiopia to meet the immediate needs of the drought-affected population and will be implementing integrated humanitarian programming with the Ethiopia-based national organization, Pastoralist Concern (PC).

POSITION OVERVIEW  

FHI 360 is seeking a Finance Officer to coordinate financial/accounting operations, including overall financial monitoring and support/guidance to finance and operations staff, to ensure the fiscal well-being of the organization. The Finance Officer provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to funding agencies to ensure compliance with the donor's requirements. They proactively guide and support respective financial success by providing high-level analytical expertise, implementing business strategies, and developing strong customer relationships. Additionally, the Finance Officer will ensure that financial transactions are carried out, reported, and documented promptly under general accounting principles, and FHI 360 and donor guidelines.

KEY RESPONSIBILITIES AND DELIVERABLES

• Assists Finance & Admin Coordinator to strengthen internal controls & internal controls environment.

• Actively participate in engaging in financial issues and activities review meetings.

• Reviews Bank and cash GFAS, and financial data entry daily.

• Ensures that monthly bank reconciliations for all Bank accounts are prepared regularly.

• Assists tracking of all balance sheet accounts every month and at the end of each award.

• Maintains completion of workbook accounts, as per FHI 360 policies.

• Checking all payment claims to ensure compliance with FHI 360 policy & procedures, valid Scheme of Delegation, FHI 360 Donors compliance requirements, In-country law, and any other official regulatory authority.

• Ensures that all payments are properly coded to record against active projects and complete authorization of respective Budget Holder as per FHI 360 Scheme of Delegation.

• Ensures that all program implementation activities require direct or indirect involvement of disbursement of incentives, contractors, and beneficiaries should safeguarded by segregation of duty.

• Monitors cash & bank flows daily and maintains close coordination with financial institutions to ensure smooth cashflows. Safeguard FHI 360 cash from assessed/known risks.

• If due to unforeseen reasons institutional banking system services are not available, alternative arrangements should be arranged with the prior consent of the Finance & Admin Coordinator and Response Coordinator.

• Assists Field Office & Country Office finance teams during internal & external audits, donor-specific audits, and any authorized third-party review of financial records.

• Maintains working relationships with FHI 360 partners and supports Field Office & Country Office to ensure smooth financial implementation of projects through partners.

• Escalates any noted financial risks and fraud activities directly to Finance & Admin Coordinator and Deputy Response Coordinator, Operations.

• Confirms that payments related to procurement have the necessary documentation as outlined in FHI 360 procurement policies and procedures for all goods and services.

• Ensures all financial transactions have the required supporting documents.

Job Requirements

DESIRED QUALIFICATIONS

• 3-5 years of experience providing progressively responsible accounting, finance, and operational management experience in a government contracting environment coupled with internal control reviews.

• University degree in Finance, Accounting, or a similar subject area.

• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS /Payroll systems.

• Vocational or specialized training desired.

• Prior work experience in a non-governmental organization (NGO) is desirable but not required.

• Fluent in local language and excellent in English.

How to Apply

Application Process:

Interested candidates should submit their CV, cover letter, and contact information for three professional references on the FHI 360 portal using THIS LINK. Only shortlisted candidates will be contacted for interviews.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Responsibilities may evolve and change over time based on organizational needs and programmatic priorities.