The Digital Workplace Specialist respond to requests by categorizing the problems, generating tickets, assigning, attempting to diagnose and resolve problems, and if necessary, escalating the problem to the appropriate level of expertise. After the ticket resolved to document solutions to problems and developing end-user guidelines for frequently asked questions. Working tough to improve customer support processes and practices. In addition, to evaluate and recommend peripherals, software and hardware to keep the GTD equipment are aligned with the WV standard.
Responding to customer requests using the service now system by identifying and resolving problems and to be on board to support the ongoing technology needs of all employees. The support can be provided through walk-in, phone, email or using the collaboration tools and support remotely from a National Office as a center, as well as providing desk side support.
To involve in Training and Capacity Building for clients, do preventive actions to GTD equipment has and accomplish proactive measures. In following work and walk together in Unity & Trust as One GTD team and manage GTD standards that came from the Global GTD down to the clients, and works closely with HO IT Infrastructure & Cybersecurity, Digital Workplace and Digital Solutions units for a better GTD improved and quality service for clients.
Generally, he/she will provide overall GTD service and support to the HUB and offices under it (APs, Grants, Emergency Responses)
Digital Workplace Support
First point of contact and day-to-day technical support to end users.
Accept client requests with phone, email, MS-teams, Skype and helps staffs to get appropriate GTD service to resolve the incident.
Enter call, collaboration tools data in the tracking system (S-MAX)) and generates activity and/or status reports. Assists with overseeing updates on issues to ensure client satisfaction and productivity.
All works will be managed through service-now support – ensure that all reported calls are logged in and managed through S-MAX
Responds to Level 1 Support requests from HUB, APs under the HUB and Grants and Emergency response under the HUB operational areas and works on solutions for users.
Develops checklists and scripts for resolving routine incidents and develop/update knowledge base database for sharing over the international office.
Ensure all emergency base staff get GTD support by any means necessary like TeamViewer, Skype, MS-teams and scheduled and/or critical incident field visit.
Provides the user access services by creating, resetting and unlocking users windows password,
Research trouble issues, which affect multiple clients. (Problem Management) take part in frequent occurring incidents solving mechanism by preparing video tutorials, brief documents and prepare on job training for staff.
Addressing user requests at their spot by regular office level visits to support all staffs at moment.
Conduct regular quarterly monitoring visits in its operational areas and come up with reports that can be used as an input for WV strategic plan and GTD move forward layout.
Client, Technology Support and Technical Support
Participate in upgrading of in-house systems ((fixed asset, ORT, ICT4CP, bulk SMS, payroll), and regular support for adopted systems (Horizon, Workday, ProVison, concur, Sun6, WVCentral, etc)
Provide effective support in configuration of Office 365 tools like (outlook, one-drive, Ms-teams and office applications) for staffs.
Provide a regular support for staffs on different department meetings and trainings by using Zoom or Ms-Teams.
Provide regular support for essential business systems like Office 365 packages (Outlook, OneDrive, MS Teams, Box, etc), LMMS, network troubleshooting, productive tools like Microsoft packages.
Take a lead for the deployment of new or upgraded images, software and hardware for multiple clients. And make sure to be implemented on server based on WDS (Windows Deployment Services).
Configures and installs Laptops, Printers, Projectors, Scanners, photocopier, Tablets and mobile devices as per the standards.
Follows established procedures for performing configuration changes, updates and upgrades.
Performs minor repairs to hardware, software, and peripheral equipment, following design or installation specifications.
Provides on-going support of client technology.
Participates in deployment of new or upgrade information technology and infrastructure projects, including assisting co-workers and vendor partners.
Assists with the assessment and analysis of the need for, and with implementing performance upgrades to PCs including installation of new hardware or software on an individual or large-scale basis.
Installs and performs repairs to hardware, software, and peripheral equipment, following design or installation specifications.
Updates configuration management tools.
Develops and documents procedures for performing configuration changes, updates and upgrades.
Provides on-going support of client technology.
Assess/analyzes the need for and implements performance upgrades to PCs including installation of new hardware or software on an individual or large-scale basis.
Designs and deploys client support processes.
Plans and schedules the installation and deployment projects.
Take part in the planning, building, upgrading, and maintenance of client technologies.
Participate on decision making of configuration options.
Hardware Technical support
Assists with outcome investigations for critical incidents and/or problems, from collecting necessary input until designing the resolution process.
Engages the hardware vendors in consultation with HO GTD management on issues to remedy issues or escalates for support.
Monitors and communicates system status to improve our response and resolution SLA
Diagnoses and resolves client laptops, desktops, scanners, printers, 3G/4G-Dongles, Projectors, TVs, Tablets, backup devices and mobile device hardware and software issues.
Creates temporary solutions until permanent solutions can be implemented.
Assists systems, programming and vendor professionals as needed to resolve problems.
Coordinates the resolution of escalated application, hardware and software problems.
Assists with diagnosing and resolving client workstation and mobile device hardware and software issues.
Partners with Network and Systems Administration teams to ensure efficient operations of the desktop computing environment.
GTD skills building
Plan, prepare and conduct trainings on different systems and applications (Microsoft office, outlook, OneDrive, Box, teams, …)
Orient new staffs on WVE policies like Acceptable Use Policy, Information Security Policy, GTD processes and WV standard applications
Individual identification of staff’s area of capacity building to make sure that they get equipped with knowledge to make them make use of GTD tools easily.
Advising users on technology developments that can improve their productivity like office 365, advanced spreadsheet programs, web resource management and the like.
Take part in on-Job training and brief on exceptional incidents.
Ensure Information and Data Security Policies
Maintain user passwords and credentials to assure system security and data integrity.
Secure user credentials, wireless credentials, admin passwords
Encourage users to involve in Security awareness trainings provided online as part of World Vision GTD’s Information Security Awareness program
Work with infrastructure team on new viruses reported from users
Ensure availability of different updated antivirus tools to recover from any data loss
Assist users to take regular back up for all necessary organizational documents with external backup devices and also server.
Contribute on ensuring business continuity in the unlikely event of an GTD disaster.
Ensure users compliance to GTD policies implementation
GTD Asset Procurement & Recording
Involving in preparation of GTD equipment specification and recommend changes when it is appropriate.
Take part on selecting appropriate Vendors for GTD equipment’s with in Hub.
Involve and facilitate procurement procedure by providing acceptance test for all GTD equipment’s
Participate on recommendation of GTD equipment disposal
Manage GTD inventory for all GTD equipment and/or software in accordance with company policy and procedures.
Regular checking and tracking of all GTD services and assets as per checklist
Service level management:
Follow-up of frequently requested incidents in a timely manner to ensure client satisfaction by developing metrics and service procedures.
Collaborates in the development of service-level objectives and takes steps to meet or exceed targets.
Monitors service-level objectives to ensure that requirements are met or exceeded.
Prepare inputs for client satisfaction metrics and service procedures.
Makes recommendations to approve performance and client satisfaction metrics. Follows up in a timely manner to ensure customer satisfaction.
Service Improvement
Tracks performance metrics.
Assists with monitoring of key section metrics (quality measures, customer satisfaction ratings, service level objectives, etc.) against plan and adjust processes as appropriate.
Identifies recurring problems and notifies team members.
Reviews tracking log to identify recurring incidents, or problems affecting a large number of clients and do updates on knowledgebase database and communicate GTD team members for efficient usage whenever needed.
Develops procedures and proficient way out for service improvements.
Recommends solutions to common problems and updates frequently asked questions documentation.
Preventive Maintenance:
Participate in developing laptop configuration checklist and conduct annual/bi-annual preventive maintenance for all Hub and respective offices GTD equipment.
Based on the findings on a preventive maintenance; work with infrastructure and system team to bring preeminent GTD equipment usage & improved services
Required Education, training, license, registration, and certification
Required Professional Experience
Technical Knowledge and Skill
Good Knowledge of IT Technologies: Windows Platform, Microsoft Office, Windows Servers, Smartphones etc.
Strong client service skills and the ability to work under pressure with accuracy and professionalism.
Understanding of Microsoft Active Directory, DNS service and other networking methods and technologies.
Proficiency in the recent Microsoft Windows Collaboration tools MS-Teams, One Drive, Share Point, office 365, Outlook.
In-depth knowledge of Office 365 with collaboration tools (Ms-teams, SharePoint, One-Drive).
Knowledge of Network communication technologies and other WAN/LAN products.
Good knowledge and experience of setting up and supporting Videoconference Facilities (Zoom).
Comfortable using remote access technologies and remote troubleshooting.
Knowledge in data collection and processing tools (Power BI, Kobo Collect, Open Data Kit (ODK), Mobile Data Collection tools)
Excellent communications skills; the ability to listen and then clearly describe the problem and proposed solution.
Excellent written and spoken communication skills in English.
Applicant Types Accepted:
Local Applicants Only
How To Apply
Interested applicants should follow the below link to apply:CLICK HERE
World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.
Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.
