Vacancy No.: IOM-SVN/0071/2024

Position Title: Senior Project Associate (Protection Emergency)

Position Grade: G-6

Required Positions: One (1)

Duty Station: Mekelle

Type of Appointment: Special Short-Term Contract, Six months with the possibility of extension (Subject to funding confirmation)

Estimated Start Date: As soon as possible

Closing Date:  28th of June 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy.

Background

Established in 1951, IOM is the leading intergovernmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting human and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

IOM Ethiopia’s Protection Unit works closely with the Government of Ethiopia, and various stakeholders to contribute to addressing the needs, as well as to promote and uphold the rights, of individuals and their communities.In Tigray, IOM has been responding to the impacts of the Northern Ethiopia Crisis through multisectoral programming supporting IDPs, returning IDPs, and host communities through, inter-alia, Protection, Shetler, WASH, CCCM, Health interventions, and more recently in transition and recovery programming. Under the Protection Emergencies portfolio, IOM is working in Shire and Mekelle in both formal camp and settlements sites to provide support to vulnerable individuals through direct assistance, tailored case management, protection and GBV awareness, facilitating access to services, increasing knowledge on rights and entitlements, and promoting community-based protection mechanisms for all affected persons. In addition, the Protection Emergencies team, in both locations, are active Protection and AoR cluster partners, providing capacity building and technical support, as needed, to partners and government counterparts.

Under the overall supervision of the Head of Sub Office based in Mekelle (Tigray), and the technical supervision of the Programme Officer (Protection Emergencies), the successful candidate will support the planning, budgeting, implementation, liaison, communications, and reporting of the protection in emergencies activities in Tigray. Additionally, the selected candidate will provide supervision and oversight to the protection staff based in Mekelle and Shire, and lead on other initiatives with IOM protection and non-protection teams.

In particular, he/she will undertake the following responsibilities and accountabilities.

Core Functions / Responsibilities: 

1. Assist in the planning, coordination, implementation, and monitoring of project activities. 

2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.

3. Monitor budget implementation and propose adjustments as necessary.   

4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures. 

6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.

8. Respond to complex information requests and inquiries; set up and maintain files/records.

9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 

10. Monitor work of implementing partners and report any non-compliance to the supervisor.

11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects. 

12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned. 

13. Perform other related duties as assigned.

Job Requirements

Educational Qualification

• School diploma with six years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

• Experience working on Protection, GBV programming and/or with vulnerable individuals or communities in an emergency or post-conflict environment.

• Experience in humanitarian and/or development programming relating to migration, refugee, and internally displaced persons (IDP) issues.

Skills

• Excellent interpersonal, cross-cultural and diplomatic skills and the ability to lead and work collaboratively with a diverse team.

• Ability to apply key protection and GBV resources including, inter alia, IOM’s Gender-Based Violence in Crises (GBViC) Framework and toolkit, Inter-Agency Standing Committee (IASC) Guidelines to ensure effective and quality programming.

• Ability to lead the design and delivery of effective capacity building on Protection related thematic areas for protection and non-protection teams as well as partners including local government and AoR members.

• Solid reporting and organizational skills, and ability to be flexible and work well under pressure in a fast-paced and detail-oriented team environment.

• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, SharePoint, and PowerPoint.

• Understanding of IASC humanitarian architecture and global protection initiatives.

• Sound knowledge of Protection standards.

Languages

• Fluency in English (oral and written) and Amharic is required.

• Knowledge of local languages including Knowledge of Amharic and Tigrinya is desirable

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – Behavioural Indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies – Behavioural Indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate about this vacancy notice is subject to funding confirmation. 

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and a work permit, as applicable.

How to Apply

External applicants are required to apply via THIS LINK Indicating the vacancy number and position title as mentioned in the vacancy announcement he/she applied for in the email Subject line. 

Any application without this information in the subject line and that doesn't attach the following required documents will be excluded from the application:

• Motivation/Application letter 

  • CV (written in English) with three professional referees and their contacts (both email and telephone)

  • Copies of Academic Certificates from Accredited Universities 

Only shortlisted candidates will be contacted.

The appointment is subject to funding confirmation.

We strongly encourage qualified female applicants to apply!