Job Expired

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Facility Specialist

Repi Soap & Detergent PLC

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Business

Business Administration

Addis Ababa

3 years - 5 years

1 Position

2024-06-17

to

2024-06-24

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Accounting

Human Resource Management

Full Time

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Job Description

Purpose statement: To manage the provision of facility services including security, cleaning, gardening, utilities, and general maintenance to contribute to the smooth and efficient running of facilities.

Duties & Responsibilities:

  • Supervises and ensure that adequate provision of water, power, and communication services are provided in company work units.

  • Manages the maintenance of company office and factory buildings, and other infrastructure.

  • Coordinate the setup and maintenance of dining rooms/cafeteria for staffs, conference room and the assembling/disassembling of office furniture/equipment. 

  • Managing and leading change to ensure minimum disruption to core activities; due to failure of facility services. 

  • Liaise with public utilities (power, water) and telecom service to ensure continuous service provision. 

  • Coordinates and ensures proper recording, use and timely maintenance of the facilities, building and equipment as per the policies and procedures thereon. 

  • Plans and prepares budgetary requirements of equipment, materials, maintenance of property and general service. 

  • Ensure utility services are there as appropriate and also ensures that monthly payments are done on time. 

  • Ensure all the required materials for cleaning & gardening are available on time.

  •  Prepare requirement of security service, defining security zones, participate in the bid process to select service provider and manage service provider performance 

  • Conduct regular meeting with the service provided, site supervisor to identify challenges and resolve issues 

  • Ensure timely reporting of security incidents, thefts, alerts to the management

  • Ensure Alemegna and Repi compounds, employees, company properties and facilities are safe at any time

  • Prepare requirement of compound gardening and cleaning service, participate in the bid process to select service provider and manage service provider performance 

  • Ensure proper zoning is made to identify greenery areas and continuously develop the compound to create conducive working environment 

  • Follow up up keep of compound greenery 

  • Ensure compound, office, toilets, roads and canteen are clean at all time 

  • Plan HR related facilities expansion, new facilities requirement, major repair and maintenance 

  • Monitor project progress follow up, ensure it is being done per the design and facilitate final acceptance  

  • Process payment as per the agreement and ensure quality of the project within the retention period to avoid cost that comes due to construction problem

  • Work with project team or external service providers for the design work

  • Ensure all the essential central services such as security, maintenance, cleaning, utilities, gardening, guest house are planned and managed at the expected standard 

  • Manages the security service to ensure security and safety of Company property and personnel. 

  • Supervises and ensure cleanliness of company offices including its premises.

  • Manages gardening services facilities. 

  • Ensure house rent agreement is renewed & payment effected on time 

  • Ensure office facilities are fulfilled.

Qualifications:

  • MA/MSC/BA/BSC Degree in any field of study with a minimum 3/5 years of experience respectively is in general services, transport operation, vehicle maintenance, facility management and/or other related activities out of which two years in Manager or equivalent capacity.

Competencies:

  • Knowledge on MS offices 

  • Customer Handling 

  • Problem solving and analytical skills 

  • Process oriented

  • Excellent time-manager who can balance multiple priorities 

  • Good communicator and comfortable to work in a team environment

  • Vigilance and security intelligence 

  • Vendor management 

  • Reporting 

  • Planning and time management 

  • Negotiation skill 

  • Strong follow up skill 

  • Analytical thinking 

How to Apply

Qualified candidates who meet the above requirements can submit their CV and cover letter through THIS LINK 

Fields Of Study

Accounting

Human Resource Management

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