Job Description

Position: Finance Officer

Type of Contract: Contract

 Required Number: 1

Duty Base: Tigray Raya Azebo

The Finance Officer is responsible for Preparing cost recovery ,manage donor projects  from proposal stage to closing of projects , to monitor and control budgetary utilization processes in the country program financial management, for proper grant management and reporting, check, receipts and important payment documents and to manage  the internal control by producing monthly bank reconciliation of all AAE bank accounts.

The job holder produces effective, accurate, timely and complete quality financial report for the intended purpose of achieving organizational objectives.

Key Accountabilities/Responsibilities

• Manage donor projects from proposal budget development stage to phase out of the project

• Prepare project cash flow and make sure the cash flow is uploaded to Sun.

• Follow up donor project performance and present the status of the project on NPAT.

• Make sure each donor project expenditure is according to rules and regulations of the donor.

• Timely prepare donor project reports according to the donor reporting format requirement and submit on time.

• Properly recover costs from donor projects and prepare monthly JV to be posted to the system.

• Flag any utilization issue related to the donor project under your management to management and program staffs using NPAT and other proper channels.

• Check and verify the timeliness validity, correctness of coded vouchers and other attributes of financial transaction as per the ActionAid Ethiopia policy and procedures.

• Ensure completeness of all receipts, payment voucher and other documents at the head office before posting into the system.

• Make sure that transactions are timely prepared, analyzed in account codes and T codes for posting within a daytime of payment on a regular basis.

• Properly code, describe as per the approved chart of accounts/approved budget the regular receipts/payments and journal vouchers at the LRP.

• Review, correct and post the LRP transactions/data on a regular basis.

• Check/browse entries/data in the ledger accounts to ensure correctness and completeness of transactions and pass correcting entries after proper approval.

• Process remittance journal entries and post intact and make sure the same entries are passed by LRPs

• Provide Support to field level staff on technical financial matters,

• Collection and provision of important data (new staff, staff resigned, vehicle bought/disposed/transferred to other location, supplementary budget and etc) relating to LRP functions to Finance Coordinator for ledger update.

• Produce monthly bank reconciliation for all bank accounts using SUN system/Excel and present for approval within the 12 days of the preceding month.

• Collect, analyze and post all bank related charges in a timely fashion.

• Prepare staff monthly payroll and reconciliation for approval and make sure that monthly staff salary is transferred to individual accounts every 25th day of the month.

•  Prepare and provide the necessary data (transaction list, payable schedules, audit confirmation letters etc) to both internal and external auditors.

• Facilitate monthly income tax and pension returns and ensure on time payments to the respected authorities.

• Produce a monthly transfer statement for monthly staff provident payment and ensure that PFs are transferred to individual accounts before 5th day of the next month.

• Review and prepare journal vouchers for probal transactions and post accordingly when approved for posting.

• Post payroll and all related taxes using payroll control system

• Follow up with the logisticians to receive the monthly fuel consumption report and detailed analysis for proper recharging there on.

• Management Accounts and reporting

• Produce and present to the financial manager, monthly, quarterly and annual management accounts together with accompanying schedules/statements for review.

• Ensure that the monthly financial reports received from DAs are correct, relevant and consistent before posting, and consult the financial manager on possible deviations from the LFPPM, values and principles of the AAI.

• Participate in annual planning and budgeting processes.

• Prepare cash flows of Regular projects, donor funded projects and LRP and submit to HOF for import to the system.

• Ensure that the organization’s budgets and expenditures are in line with their agreed upon budgets and strategic plans.

• Collect bank statements and advice on a timely basis to facilitate on time account reconciliation

• Maintain finance documents and files in an orderly manner.

• Undertake any assignments or duties requested by the Line manager.

Job Requirements

• Minimum bachelor’s degree in accounting, Finance Commerce or Business Administration or Financial Management with accounting option from a recognized Institution or other related area

• A minimum of four years work experience in mainstream finance in a busy and reputable institution preferably in the NGO sector.

• Sound practical knowledge of SUN systems and spreadsheet Computer literate and ability to use accounting systems, word processing, spreadsheet, and e-mail and Internet

• Experience of managing donor funded projects like FCDO, EU, USAID, AICS and others.

• Professional qualification / Membership of a reputable Professional Accountancy body such as Local Accountancy body, ACCA, CIMA or CPA is preferable

• Have full working knowledge of English and local languages.

How to Apply

Submit your application letter and recent CV via email: hrod.ethiopia@actionaid.org or mail: ActionAid Ethiopia, P.O. Box 1261, Addis Ababa or in person to the Office in Raya. Indicate the title of the position you are applying for in the subject line of your email.

Please indicate the title of the position you are applying for in the subject line of your email.

Only shortlisted applicants will be contacted. Applications received after the deadline will not be considered.

“ActionAid will be conducting safeguarding reference checks on the successful candidates.”