Job Expired

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Executive Assistant

Saria Consultancy PLC

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Business

Business Management

Addis Ababa

3 years

1 Position

2024-07-02

to

2024-07-20

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Business Management

Business Administration and Management

Business Administration

Secretarial & Office Management

Full Time

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Job Description

  • Job description: - We are looking for a passionate Executive Assistant, who has a strong ability to closely support the executives' daily activities. The position holder will be in charge of follow-up and handling different responses and serve as the first point of contact for the Executive Office.

    Major Responsibilities:

    • Organizing a manager diary and making appointments and facilitating appointments, meetings, and conferences.

    • Manage CEO's domestic and foreign travel arrangements, prepare itineraries, and maintain all travel records.

    • Preparing and maintaining the data shared between the departments and recording the information accordingly.

    • Maintain electronic and paper records ensuring information is organized, kept in a confidential manner, and easily accessible.

    • Facilitates and manages the day-to-day and periodic predictable schedule of the CEOs.

    • Planning office activities and events and attending on behalf of the CEO as required.

    • Ensure the effectiveness of the communication and relation of each unit as well as the coordination with the Executive Office.

    • Ensures the regular meeting action items are documented and decisions communicated.

    • Handle and prioritize all outgoing and incoming correspondences and redirect important calls and emails to the Executive.

    • Meeting callers or guests coming from different organizations, identifying the matter, referring to the concerned body, responding directly, or arranging appointments.

    • Create and organize information and generate reference tools for ease of access and use.

    • Prepare invoices or financial statements and provide assistance in bookkeeping and verifying receipt of supplies.

    • Assists in typing circulars, memos, reports, and confidential letters, as required

    • Ensure periodical reports from all departments are timely prepared and submitted to the CEO's office.

    • Respond to inquiries and resolve problems to the level of the work environment.

    • Assists in the preparation and editing of proposals, reports, and other documents produced by the office.

    • Ensure efficient and effective administrative support is provided to the CEO.

    • Ensuring that the organization's      policies, rules, and regulations are followed properly

    • Maintaining detailed and accurate records of all correspondences all the time.

    • Other tasks assigned by your immediate supervisor

Job Requirements

  • Academic qualification

    • Bachelor's Degree in business administration, Business Management, or related fields 

    Additional qualifications

    • Excellent verbal, as well as written communication skills

    • Proficient in MS Office and back-office software (e.g. ERP)

    • Thorough understanding of clerical and secretarial principles

    • Methodical thinker with detailed research proficiencies

    • Outstanding communication and negotiation abilities

    • Self-motivated and result-oriented

    • Honest and confident

    • Exceptional time and stress management skills

    Years of experience: 3+ years of experience in a similar role

    Salary: As per the company scale

How to Apply

Fields Of Study

Business Management

Business Administration and Management

Business Administration

Secretarial & Office Management

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