The Secretary position is responsible to the Public Health Preparedness Directorate (PHE_P_D) and has been recruited to ensure effective office management and the implementation of all Directorate activities, thereby supporting the realization of its vision and mission.

Roles and responsibilities

• Organize office and assist associates in ways that optimize procedures;

• Sort and distribute communications in a timely manner;

• Create and update records ensuring accuracy and validity of information;

• Schedule and plan meetings and appointments;

• Monitor level of supplies and handle shortages;

• Resolve office-related malfunctions and respond to requests or issues;

• Coordinate with other departments to ensure compliance with established policies;

• Perform receptionist duties when needed;

• Managing filing system;

• Recording information as needed;

• Greeting clients and visitors as needed;

• Update paperwork, maintaining documents and work processes;

• Assist, organize and maintain office at common areas;

• Perform general office clerk duties and errands;

• Organize travel by booking accommodations and reservations as required;

• Coordinate events as necessary;

• Maintain office equipment as needed;

• Supporting customer reception as needed;

• Create, maintaining, and enter information into databases;

• Handle incoming calls and other communications;

• Support procurement related activities;

• Light accounting duties;

• Create, edit, and update spreadsheets;

Job Requirement

• Diploma  in secretarial science, administration or related fields

• 4 years for experience in an administrative capacity

• Customer service experience

• Experience as an office assistant or in related field

• Ability to write clearly and help with word processing when necessary;

• Warm personality with strong communication skills;

•  Ability to work well under limited supervision;

• Working knowledge of office equipment;

• Thorough understanding of office management procedures;

• Excellent organizational and time management skills;

• Analytical abilities and aptitude in problem-solving;

•  Excellent written and verbal communication skills;

• Proficiency in MS Office;

How To Apply

Note  Interested applicants can register in Online through only HERE   send their CVs and relevant documents at the address given below within 10 days from the first appearance of the announcement

Remarks: Please attach copies of transcripts, academic degree or recommendation letters together with the application. If not attached the copies you may be not short listed.