I JOB SUMMARY:
The Humanitarian Response Manager/ FO (ERM/FO) will provide management oversight to the Humanitarian Project Team Leaders and coordinate with the FO Program Operations Manager in the day-to-day management of all FO humanitarian projects within the respective geographical area of responsibility to ensure the efficient and timely implementation of quality project interventions. The key responsibility is to provide overall leadership and coordination of the implementation of activities and ensure operational efficiency and effectiveness and program quality.
II Responsibilities
Job Responsibility #1: Staff Management (20%)
Support the Humanitarian Team Leaders and project officers in the FO to effectively undertake their roles and responsibilities
Complete all CARE performance management activities including: performance planning, monitoring, and semiannual and annual performance appraisals
Collaborate with the senior program operations manager and Human Resources (HR) to take appropriate personnel actions to address problems
In coordination with HO, identify staff capacity requirements and follow up plans to ensure appropriate support is provided
Properly implement conflict resolution mechanisms and ensure that grievance and whistle-blowing mechanisms are functional and fairly administered as per CARE policy
Job Responsibility #2: Program Quality Assurance (20%)
Ensure that projects employ appropriate programmatic approaches based on project EPMTs, M&E frameworks and CARE’s programing principles and relevant guidelines
Identify technical assitance requirements and work with the humanitarian program managers to ensure projetcs receive the techncial support the require
Support project team leaders to utilize appropriate management tools in order to achieve intended impact
Collaborate with the LDM Advisor to ensure timely and effective monitoring and evaluation of project activities and the availability of accurate and reliable project information
Promote synergy with CARE Ethiopia long-term development interventions being implemented in the same FO
Collaborate with the commodity manager and other commodity team members to ensure commodity management practices are in compliance with donor and CARE guideline
Job Responsibility #3: Program Implementation, Compliance and Technical Support (15%)
Guide and support Project Team Leaders to ensure the implementation of planned project activities per the proposal and in accordance with donor and CARE rules and regulations through monthly reviews of both financial and activity reports against work plans
Establish/strengthen systems to monitor the implementation of project activities as outlined in the detailed implementaiton plans (DIP) and CO Annual Operating Plans (AOP) e.g. conducting monthly field trips, and undertake periodic reviews to follow up on the status of implementation
Support project team leaders in the timely identification of implementation challenges and their resolutions with appropriate strategies
Collaborate with the Field Office Operations departments (procurement, human resources, finance, and administration) to facilitate efficient and quality support to projects as well as the timely resolution of challenges and identify when additional or specific support is required from HO
Collaborate with technical and operational teams to ensure that organizational core values, policies, procedures and program approaches are understood and adhered to by staff in implementing project activities
Coordinate with the commodity manager to facilitate the timely and appropriate distribution of commodities per donor regulations e.g. ensuring the development and use of commodity distribution plans
In consultation with the FO Program Operations Manager, support the project team leaders in fully involving the key stakeholders, especially community members and government partners in the entire project cycle
Maintain ongoing communication with cooperating agencies and implementing partners on project progress, fund utilization and challenges
Support the implementation of audit recommendations related to humanitarian projects
Ensure compliance with all CARE policies and procedures (including all CI members and CARE Ethiopia) and donor rules and regulations
Collaborate with the Humanitarian Unit Finance Manager and other finance staff based in the FO to ensure compliance by all cooperating agencies to sub-grant agreements with CARE Ethiopia
Job Responsibility #4: Financial Management (15%)
In collaboration with the finance staff, facilitate appropriate budget management and utilization in compliance with donor and CARE rules and regulations
Strengthen/establish systems to support project team leaders and implementing partners/cooperating agencies in managing and utilizing budgets per the proposal and in accordance with donor and CARE rules and regulations
Support project team leaders to appropriately revise budgets as required
Monitor burn rates and ensure project team leaders and implementing partners employ timely and appropriate corrective action to address low/high burn rates
Collaborate with FO-based finance staff as well as the Addis-based Finance Manager for timely financial reports, budget preparation and planning
Assist in the preparation of new project/program budgets
Job Responsibility No. 5: Reflective Practice and Learning (10%)
In collaboration with the humanitarian LDM Manger, facilitate reflective practice and learning at all levels to improve program performance
Support the project team leaders and implementing partners in identifying, documenting, replicating and disseminating best practices and/or lessons learnt to improve project performance
Promote peer review processes with other CARE Ethiopia development projects
Collaborate with the LDM Manager and HPMs to assess current challenges in humanitarian projects and ensure that lessons learned are documented and fed into forward design and planning processes
Ensure that reports are prepared and submitted to concerned parties, donors, counterparts and CARE members on time and meet quality standards
Job Responsibility #6: Reporting and Documentation (10%)
Coordinate with Project Team Leaders for preparation of project reports and documents per donor and/or CARE reporting schedules and formats
Facilitate the timely and quality submission of field reports to Head Office
Job Responsibility #7 Networking and Representation (5%)
Job Responsibility #8: Other (5%)
III GENDER EQUALITY
Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues.
Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming
Salary - 2612$
Job Requirements
IV Qualifications
Required:
BA Degree in Disaster Management or International Development or related field of study
Five (5) years of experience in emergency programming, disaster management, rural livehood programs, food security interventions, WASH, and/or nutrition, and program management
Proficiency in verbal and written English, proposal development, strategic and operational planning, budget planning and management, monitoring and evaluation, report writing
Proficiency in standard office software package
Demonstrated leadership ability to inspire and empower others
Good interpersonal communication skill and ability to effectively liaise with government, community leaders and other stakeholders
Firm belief in teamwork, gender equality, and conceptual understanding of participatory approach and sustainable development
Proven ability to meet deadlines
Knowledgeable in participatory planning
Desired:
Previous experience managing staff and working with teams to achieve objectives
Significant exposure to projects involving networking and multiple partnerships, particularly related to emergency response, food security issues, WASH, nutrition, commodity management
Working knowledge of programming in chronically vulnerable environments
Knowledge of local languages
Skills in organizing and facilitating training events
Expertise in one or more of the following program areas: nutrition/health, water/santitation, food security, commodity management
How to Apply
If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through THIS LINK
Only short-listed candidates will be contacted.
Make sure you indicate the position title and location on your application letter.
Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!
CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.
CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.
CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.
By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks
