Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission. 

Accountabilities 

• Planning vehicles movements, tracking individual trips, and ensuring implementation of security measures

• Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, house, store, etc.).

• Checking the maintenance of the various open spaces (gardens, courtyards...) and ensuring that domestic waste is correctly discarded

• Checking and ensuring the maintenance of MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings ect. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.

• Performing maintenance of logistics equipment for cold chain, energy, IT and radio communications, in particular: 

• Inventories and the reallocation of equipment.

• Renewing the authorization to use radio material with local authorities.

• Checking the quality of the work carried out on generators and electrical installations.

• Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.

• Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.

• Participating in trainings at the request of the line manager

MSF Section/Context-Specific Accountabilities 

• The Base and Facility Officer is in charge of activities Vehicles, drivers and Maintenances in MSF facilities. 

• Responsible for daily vehicle movement planning, assigning vehicles in communication with LTL.

• Responsible for vehicle service maintenance follow-ups, Monthly Fuel and Maintenance reporting to Mission Mechanic Specialist, in collaboration with Mission Mechanic make sure availability of spare parts on the project for vehicles services.

• Monitor the context and update to LTL or PC /Deputy PC and receive green lights before sending vehicles for Mobile clinics, Kiss movement etc.. 

• Supervise watchmen, drivers and radio operators – provide regular briefing and trainings.

• Responsible for applied security for MSF Facilities such as enforcing access control on gates, Fire extinguishers availability and follow-up

• In case the team has to seek the support of daily workers, base and facility officer is responsible for the proper briefing on MSF principles and applied security rules

• Base and Facility officer is responsible for ensuring, with the support from the Information System Specialist in coordination.

Job Requirements

• Education: Essential BA/BSc Degree in Engineering, and Business Management. 

             Experience: At least two years’ experience in MSF or other similar NGOs. 

• Knowledge: Essential computer literacy (word, excel). Fleet & facility management, People management. IT support and radio equipment usage-

• Language: Essential English and Oromiffaa language; Knowledge of Other local languages is a plus.

• Competencies:   Results and Quality Orientation L2

  • Teamwork and Cooperation L2

    • Behavioural Flexibility L2

    • Commitment to MSF Principles L2 

    • Stress Management L3

How To Apply

If you are interested, please send your National ID, CV, and cover letter (not more than one page) with “Base and Facilities Officer Position” written in the subject line through MSFOCB-ERecruitment@brussels.msf.org Or in person at MSF-Belgium Office in Nejo Town. 

Deadline: July 14, 2024. 

• Please clearly write the location/duty base you are applying for. 

• Incomplete applications will not be accepted.

• Only short-listed candidates will be contacted.

MSF values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender , marital status, race, color or ethnic and national origins, religion or belief. 

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data.