Ensuring the general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols, and procedures, in order to ensure its efficiency and operating availability.

Accountabilities 

• Ensuring storage, stock management, and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity, and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department. 

• Coordinating the delivery, reception, and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock. 

• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints. 

• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns, and keeping conditions in order to ensure their therapeutic progression 

• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks and using cold chain when needed. Monitoring and analyzing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs. 

• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development, and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities. 

• Recording all items received and issued on a computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability. 

• Assisting in training of nursing staff regarding dispensing of drugs and their side effects.

MSF Section/Context-Specific Accountabilities 

• Working closely with the Coordination Pharmacy team (Mission Pharma and Pharmacy Coordinator)

• Daily working at Project pharmacy warehouse to manage stock during weekdays, in order to check the MSF implementations (stock cards, consumption sheets, request form, etc) + other support if needed

• Reporting on the issues of the Project pharmacy warehouse to the Pharma Coordinator/ Mission pharmacy manager and Medical Coordinator (temperature, cold chain issue, pharma monthly report & pharma sitrep, mismanagement of pharmacy and its stock, etc.) + Collect information for donations, when happened. 

• Taking a lead in receiving cargo and storing, under the technical support from Mission Pharma and Pharma Coordinator as necessary, once the International Medical Order arrived.

• Travel to the MSF project’s location to cover the pharmacist supervisor's absence in the field. 

• Any other task delegated by the line manager. 

 Required Qualifications and Professional Experience

• Education: BSc Degree in Pharmacy. 

• Experience: At Least One year of certified experience as a pharmacy supervisor.

• License: Renewed and up-to-date professional license. 

• Knowledge: Essential computer literacy (word, excel, and internet)

• Competencies: Able to coach and supervise 

• Language: Essential mission and local language

How To Apply

If you are interested, please send your National ID, CV, and cover letter (not more than one page) with “Pharmacy Supervisor position” written in the subject line through MSFOCB-ERecruitment@brussels.msf.org Or in person at MSF-Belgium Office in Nejo Town. 

Deadline: July 14, 2024. 

• Please clearly write the location/duty base you are applying for. 

• Incomplete applications will not be accepted.

• Only short-listed candidates will be contacted.

 MSF values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender , marital status, race, color or ethnic and national origins, religion or belief. 

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data.