Position Title: Manager, Sub Area Office 

Function: Field Program Implementation

Portfolio: Integrated Programs

Department:Partnership and Field Program Implementation

Division: N/A

Reports to: Director, Partnership and Field Program Implementation

Direct Reports: Administration and Finance Coordinator 

 M and E Coordinator

 WASH Business Development Manager

 SRH Program Manager

Required number: One

Vacancy type: Internal and External

Level: TBD

Based in: Jigjiga

Duration of contract: Indefinite based on performance and availability of funds. 

Remuneration: As per organization pay scale plus other PSI/Ethiopia staff benefits. 

Posted date: July 10, 2024

Application Deadline: July 23, 2024

Who we are?

We’re Population Services International (PSI), the world’s leading non‐profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing. We are a $560m enterprise based in Washington, DC, operating in the private and public sectors in more than 65 countries.

Join us!

There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job. 

PSI/Ethiopia wants to reimagine healthcare, put the consumer at the center, and whenever possible, bring quality care to the front door.  We achieve health impact in Ethiopia by working with both government and private partners and harvesting technology innovation to bring quality care closer to communities, schools, and homes.   We empower consumers by including them in the design of healthcare solutions, offering them more healthcare choices, and helping them to have a voice in influencing national priorities.  We work with all market actors in the health system to understand their needs, designing and delivering solutions so that market systems can sustainably serve consumers for the long term, helping to support the Government of Ethiopia in achieving Universal Health Coverage. 

We are looking for Sub area office Manager to enhance PSI Ethiopia’s contribution and impact in improving access to affordable and quality health services in the respective sub area office by (i) leading the integrated implementation PSI/E programs in the specified Area reaching all towns within the sub Area Office; (ii) ensuring the efficiency, timeliness and quality of project implementation within the respective Area; (iii) overseeing all administrative and support operations including accounting, finance, human resources, administration, logistics, monitoring and evaluation; (iv) building evidence and influencing policy and funding by partnering and engaging with relevant GoE offices in the respective Area; (v) representing PSI/E in the multiple regional and Woreda government structures, implementing partners, NGOs and private sector partners, networking and developing new business in the region; (vi) supporting and following through on the sub-agreement between PSI/E and regional HAPCOs/Health Bureaus; and (vii) ensuring compliance and leading the work plan, budget and invoice review of Local Implementing Partners in the corridor.

Key Result Areas:

• Delivering programmatic objectives in the respective region (e.g., corridor adoption, growth performance)

• Regional program delivery effectiveness (e.g., target customers reached, franchises developed in the respective Area)

• Continuous improvement and operational effectiveness (e.g., performance monitoring and evaluation, knowledge management, continuous improvement in the respective Area)

• Stakeholder engagement (e.g., regional stakeholder communication, satisfaction) 

• Area office program and project management (e.g., cost effectiveness, budget management, quality assurance, compliance, budget spending against plan, cost share collection)

• People management (e.g., talent acquisition, deployment, engagement, development, retention) 

Sounds like you? Read on!

Main Duties and Responsibilities: 

• Coordinate implementation of the sub area office to meet annual program targets and deliverables in subnational units such as towns, woredas and Kebeles (Program Implementation) 

• Develop annual sub area office plans including program work-plan, procurement and budget in accordance with overall PSI and program/s strategy and objectives (Planning) 

• Represent PSI in respective regional relationships, joint planning, implementation, monitoring and evaluation with GoE structures in the regions including sub-agreement between PSI and regional HAPCOs/HBs (Representation) 

• Own PSI procedures in the respective sub area office; oversee area office logistics and administration; ensure strong “dotted line” linkages between area office and headquarters technical, finance and operations staff (Procedure ownership in the IFI office) 

• Serve as a signatory of the regional office on financial transactions based on the approval limit set and coordinate sub area office monthly budget, advance and liquidation between program and admin/finance staff and contribute to area office standard operating procedures development (Financial oversight and procedure strengthening) 

• Collaborate closely with head office technical team and operational team both programmatically and administratively including co-location issues (Collaboration)   

• Coordinate regional-level monitoring, evaluation and learning (MEL) activities including standardizing and rolling up indicators, data collection, supportive supervision tools, and regular data quality assessments of town-level implementation and lead accurate and timely reporting to PSI, GoE and others as necessary (Research and MEL including reporting) 

• Ensure sub area office compliance with GoE, donor and PSI rules, regulations and procedures; and facilitate internal and external audit activities where required (Compliance) 

• Supervise sub area office staff providing clear job descriptions, annual MBO, ongoing support and feedback, capacity building, and annual performance evaluations (Staff management and Internal Capacity Building)   

• Timely flag up issues to Partnership and field implementation director of field implementation and other responsible head office staff for timely intervention and support mobilization

• Ensure operational excellence of sub area office by securing appropriate support from central office

• Perform any other related activities as assigned by immediate supervisor. 

Your KPIs 

• Achieve (excel) target performances 

• Compliance 

• Budget spending VS planned 

• Team coordination and management 

Generic Duties of the Position:

• Develop and implement the sub area office operational plans and objectives.

• Monitor and ensure proper utilization of the sub area Office’s budgets.

• Identify human resources requirements of the sub area Office and develop a plan for meeting the requirements.

• Lead the development, implementation and review of relevant sub area office policies and procedures.

• Review, approve and submit sub area office reports to relevant organs. 

• Support the development of subordinates through periodic performance evaluations, coaching, mentoring, ongoing performance dialogue and feedback.

• Manage disciplinary concerns of the sub area Office staff. 

• Represent the PSI Ethiopia in external relationships in matters related to the sub area Office mandate.

• Participate in group decision making processes by forming part of different groups/committees at sub area office level as well at PSI level as advised by immediate supervisor. 

Background 

Qualification and Experience:

• Master’s degree in Public Health, Health Service Management, Economics, Management or related fields with Six (6) years of demonstrated experience in Ethiopian Health System and/Or NGO setting out of which two (2) years at a Managerial level

OR

• Bachelor’s degree in Public Health, Health Economics or related fields with Eight (8) years of demonstrated experience out of which two (2) years at a Managerial level

• Demonstrated experience in managing at least two of donor-funded programs: WASH, FP(AYSRH), and NCD programs in remote regional offices, with decentralized implementation across health programs focused on prevention, care and support

• Proficient in English, Amharic and local languages (Somali in this case), both written and verbal communication 

• Willingness to travel 25% of the time along the assignment area

How To Apply

Are you intrigued? Apply!

By following our 3 steps application process:

1. Fill out the application form using the following link: Online Application Form. It will only take 5 to 10 minutes.

2. Send your CV and application letter to recruitment@psiet.org and clearly mark “Application for Manager, Sub Area Office Position” in the subject line.

3. Check your email and make sure you receive an automatic response acknowledging receipt of your CV. If you don’t receive the automatic response, check again your subject line and if needed, re-submit your CV and application letter with the correct subject. 

Application deadline is July 23, 2024. We’ll call or e-mail you back if there is a good fit on both sides.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation, or disability.