Reference No: REC/97/24
Job title: Finance Officer
Location: Head office-Addis Ababa
Reports to: Senior Finance Officer
Number of Posts 01(One)
Closing date: July 21, 2024
About GOAL
GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.
GOAL is a non-for-profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.
We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.
About the Position:
Ensure that all disbursements are carried out in an efficient and effective manner, and in accordance with the scheme of assignment and to provide technical support in managing and processing payments in accordance with GOAL Ethiopia financial rules and regulations.
KEY AREAS OF ACCOUNTABILITY/DUTIES
Planning and coordination:
Prepare cash, cheque, and wire transfer payments, submit to bank signatories, and ensure that all necessary documentation is attached to payment vouchers and that the payment is properly authorized.
Ensure all coding and postings of transactions are accurate and complete in line with approved programme budget lines in daily base on spread sheet.
Carry out timely payment of monthly HO income tax, withholding tax, pension, and cost sharing payables.
Ensure the bank balance is obtained from the bank and regional offices every Friday to prepare and submit weekly cash balance report.
Complete the monthly finance packages and submit both soft and hard copy financial documents for month end review
Ensure the security of cash and cash equivalents, cheque books, fuel coupons and other valuable items according to GOAL Safe Management SOP.
Ensure that the currency notes we are receiving from any legitimate source which includes staff's advance return are not fake currency notes.
Maintain minimum limit of safe balance and replenish the petty cash as per needed.
At all times, ensure that there is adequate cheque leaf and other payment processing pads are available in the office and put a reorder level system before the cheque leaf or other payment processing documents run out completely.
Process payment for various stakeholders and verifying the invoices/receipts received against GOAL Internal Payment document and ensure that all payments are made in line with accepted procedures. Ensure the safety and security of cheque and wire transfer document handling between the move from/to office and bank.
Ensure that technical personnel are involved on receiving/verification of items received and make sure approval by technical person is done.
Ensure timely submission of GID, Invoice and other required documents to finance/Cashier and delivery of withholding tax receipt to suppliers.
Keep proper filing systems in which documents could be readily available and easily traced and give high attention to detailed accuracy and neatness in documentation.
Follow-up the collecting of monthly bank statements, fund deposit slips, and other banking information as needed by finance team.
Check the validity of expenses and receipt presented for payment with respect to reasonable and allowable basis.
Deliver and follow-up audit confirmation letter for donors, banks and partners and inform their status to the finance team timely.
Follow the status of long outstanding uncollectable invoices and provide timely update for finance and procurement team.
Identify and resolve invoicing issues, accounting discrepancies and other financial related issues.
Collect VAT refund cheque from USAID and provide monthly VAT refund request to ERCA.
Update Dublin fund transfer summary sheet with backup file like advice.
Coordinate with transport team to arrange vehicle availability.
Monitor the float system and ensure that they comply with GOAL finance manual requirements and that any waivers necessary have been completed and properly authorized.
Undertake any other duties that may be requested by the Senior Finance Officer Disbursement from time to time, to facilitate the smooth running of the Finance Department.
Familiarize self to the organizations Gender and Child Protection issues and apply as per area of responsibility.
Note: The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Commitments:
GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safeguarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL Ethiopia is committed to safeguarding and promoting the safety of people who involves in its work and demands all staff exhibit the highest commitment. GOAL Ethiopia will verify skills and commitment of the candidate in the assessment process and perform Background reference check.
Job Requirements
BA/Diploma in Accounting or related field with 2/4 years’ experience in Finance in an NGO environment managing multi-million-dollar budget programmes funded by USAID/OFDA/BHA, ECHO. UN agencies, Irish Aid, etc.
Very good application of SAGE system
High level of accuracy, attention to details
Very good knowledge and application of MS-Office, especially Excel.
Excellent written and verbal communication skills.
Knowledge of USAID/OFDA/BHA, ECHO, EHAF, Irish Aid, and UN grants/funds management.
Flexible and creative approach; keen to take initiative where appropriate.
Accountability & responsiveness within areas of responsibilities,
Able to work under stress to meet tight deadlines and handling multiple tasks
Knowledge and application of advanced excel.
In-depth knowledge of financial regulations and accounting processes.
Knowledge and application of other accounting software package, Sage, Peachtree, SUN, etc.
Desirable/Advantageous Credentials: (list of qualities that are considered necessary for the specific post which are believed to be key to the success of the job holder in the specific post):
Knowledge and application of advanced excel.
In-depth knowledge of financial regulations and accounting processes.
Knowledge and application of other accounting software package, Sage, Peachtree, SUN, etc.
REMUNERATION and BENEFITS:
GOAL will pay a competitive basic salary based on the salary grading with addition benefits.
A chance to develop tangible experience.
Being part of a team who continue to make a real difference to the lives of the most vulnerable people.
How to Apply
Interested and qualified applicants need to submit ONLY once their non - returnable application with CV for one vacancy. The vacancy reference number along with the title & Location need to be written in the application letter, CV and/or subject of the email.
Applicants can directly apply online using THIS LINK
GOAL strongly encourages female candidates to apply!
Only short-listed candidates will be contacted for an interview and exam.
Shortlisted candidates will need to submit other supporting documents upon request at a later stage.
GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process.
