To support day to day document preparation, scanning, indexing and export of documents to the EDMS and to ensure documents accessioned and data collected is entered in the appropriate repositories/registers. To assist Information Records Management Assistant (IRMA) in records appraisal, weeding and disposal of various registries and archives of Amref documents.

Resources

• Laptop

• High Volume Scanners

• Photocopier Machines

• Office stationery and supplies

Main Duties and Responsibilities

• Digitization Activities

• Prepare documents for scanning

• Scan documents using high volume scanners

• Index documents and export to the EDMS

• Assist in posting scanned documents

• Restoration of scanned documents 

• Filing and arrangement of Archives

• Quality checks/Control of documents in the EDMS

Job Requirements

Academic Qualification:

• Diploma or equivalent qualification in Information Technology, Information Sciences, Records Management or Library Sciences or equivalent combination of education and experience. 

Experience and Competencies:

• Basic knowledge in IT, financial/procurement, administrative and/or human resources processes, terminologies and phrases. Requires skill in operating office equipment such as heavy-duty scanners and personal computers.

• The Applicants need to have average typing skills of at least 30WPM with a good eye to detail and able to work under minimal supervision. 

Required Language skills:

• Ability to read and comprehend correspondence, memos and to use good English. Ability to write simple correspondence. Ability to effectively present information orally to co- workers and the general public. Requires considerable skill in the application of office methods and procedures.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand; walk and reach high heights. The employee must occasionally lift and/or move heavy boxes and files. Specific vision abilities required by this job include close vision, distance vision and depth perception.

How to Apply

Interested applicants please visit THIS LINK to submit your application. You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include quoting EDMS Data Clerk in the subject line of a cover letter, detailing why you are the best fit for this position, your CV with relevant skills and experience. Closing date will be 17 July, 2024. Only shortlisted candidates will be contacted. 

*On your application, please indicate for which location you are applying. 

If you face any challenge applying on our website contact us at  ETrecruitment@Amref.org.

Duly note that Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is an equal opportunity employer and has a non-smoking environment policy.