About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Mercy Corps has been operating in Ethiopia since 2004, working in rural, peri-urban and urban areas in five regional states - Somali, Oromia, Afar, Southern Nations Nationalities and Peoples, Amhara - and the capital city of Addis Ababa. We engage in both development and humanitarian work, and seek to integrate approaches, programs and geographies as much as possible. Our partners include government, academic institutions, development and private sector actors, civil societies and communities.
General Position Summary
The storekeeper will ensure smooth operations of Mercy Corps warehouses and manage the receipt, dispatch, and inventory keeping of all goods that entered the storage facilities. Through implementing Mercy Corps Warehousing procedures, the warehouse assistant ensures that all inventories/commodities will be accounted for in accordance with Mercy Corps and donor requirements.
Essential Job Responsibilities
Collaborate with other team members for effective integration between other services like Nutrition and health services.
Collaborate with Local authorities and other partners to harmonize different efforts for better impact and sustainability.
Able to learn and update his/ her information or knowledge to adapt the changing situation and context
Understanding and follow the Mercy Corps warehouse policy and Procedure.
Ensure the timely delivery of commodities to respective Programs in coordination with emergency program staff.
Receive and inspects commodities upon delivery and as per the description on the waybill or dispatch note and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order; and maintains a record for each item.
Dispatch/Issue food and non-food commodities and other relief materials from the warehouse based on the appropriate procedure and as per the dispatch plan; arrange transportation to the distribution center in coordination with MC support and emergency team and update the record..
Prepare reports on a monthly base; perform regular physical inventories of commodities in the warehouse.
Prepare reports of monthly stocks, end-of-grant stocks, and other physical counts, as instructed by the supervisor.
Maintain manual and electronic copies of the inventory list; and update records daily.
Generate the commodities movement waybills/dispatch notes and gate passes.
Assist programs in daily activities when necessary.
Collect the beneficiary distribution lists; review if all the necessary information is included; reconcile with the records and hand over to the concerned staff.
Perform random weight checks of goods received; report all shortages and/or damage.
Ensure the proper filing of all warehouse and commodity management documents.
Produce weekly and monthly stock loss reports, commodity receipt, and dispatch reports. Develop a rational filing system for rapid retrieval of documents.
Review Delivery Notes (e.g., Waybills, Goods Received Notes) and produce loss reports and submit all verified documents to the supervisor for approval.
Supervise cleaning, maintenance and repair of the warehouse. Conduct regular warehouse inspections to check for the presence of insects and rodents.
Ensure accurate and neat stacking of commodities. Train laborers on good stacking methods and commodity handling practices.
Handling cash and facilitating payment for daily work.
Take delivery of goods/commodities when projects are phased out.
Perform other tasks as identified and judged necessary by MC Emergency Response Program team.
Other duties as assigned
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in Ethiopia.
Team Management
Ensure the smooth operation of the warehouse in coordination with the Mobile Health and Nutrition team.
Interacts with transporters in the receiving and inspection of goods and liaise with the program and support team to ensure smooth dispatch of commodities
Finance & Compliance Management
N/A
Influence & Representation
Creates and maintain a relationship with WFP and woredas DRMCO operation teams for smooth communication to have
Upholds the image and values of Mercy Corps at all times,
Educate the community to improve their health and nutrition services-seeking behavior and motivate them to come to health facilities
Security
Organizational Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Job Requirements
Diploma/Degree in Purchasing and Supplies Management, Accounting, Management, Business Administration or related field.
At least 2 years of experience in warehouse management or store management.
Previous work experience with a non-governmental organization especially Mercy corps in the area of community work.
Ability to take initiative and work independently
Organized, reliable, and good communication skills
Ability to read, write and speak English and Local Language -Speaking Afaan Oromo is COMPULSORY
Demonstrated interpersonal skills and ability to work well with a team
Demonstrate a Good Computer Skills
How to Apply
All qualified individuals are invited to apply for the advertised position. All applications, including a CV, three references, and all applicable official papers, must be sent electronically using THIS LINK
Only candidates that are short-listed will be acknowledged and called for interviews.
“Mercy Corps is an equal opportunity employer promoting gender, equity and diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.”
DEADLINE FOR ALL APPLICATIONS: July 21, 2024/ 4:00 PM
