About Deborah Foundation 

Established in 2019, Deborah Foundation is a registered non-profit organization with a mission to improve the lives of children with Down Syndrome and other intellectual disabilities through support in the areas of Health, Education and Policy Advocacy

Summary: 

The Executive Assistant provides high-level administrative and executive support to a senior-level leader. This role is responsible for managing the executive's calendar, coordinating meetings and travel, handling sensitive information, and serving as a trusted partner and gatekeeper. The Executive Assistant must have exceptional organizational, communication, and problem-solving skills, as well as proficiency in Affan Oromo, Amharic, and English, to ensure the efficient and effective operation of the executive's office.

Responsibilities: 

• Manage scheduling for company executives

• Draft, review and send communications on behalf of company executives

• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings

• Answer and respond to phone calls, communicate messages and information to the executive

• Prioritize emails and respond when necessary

• Coordinate travel arrangements

• Maintain various records and documents for company executive

• Perform other duties as assigned by the executives 

Location: Deborah Foundation, Head Office, Bole behind Sur construction

Job Requirements

Qualifications: 

• Bachelor's degree in related field

• Minimum 1 year of experience as an executive assistant or in a similar high-level administrative role

• Proven proficiency in speaking, reading, and writing Affan Oromo, Amharic, and English

• Proven ability to handle highly sensitive and confidential information with the utmost discretion

• Exceptional verbal and written communication skills in all three languages

• Strong organizational and project management skills, with the ability to multi-task and meet deadlines

• Proficient in using office productivity software, calendar management tools, and other administrative 
  technologies

• Adaptable, proactive, and able to work autonomously in a fast-paced, dynamic environment

• Excellent problem-solving and decision-making skills, with a solutions-oriented mindset

• Commitment to providing exceptional customer service and a positive, professional demeanor

Skills and Abilities: 

• Excellent written and verbal communication skills

• Excellent typing skills

• Time-management skills

• Ability to pay attention to detail

• Organization skills

• Ability to multitask

• Basic understanding of frequently used computer software and programs, such as Microsoft Office

• Interpersonal skills

Essential

• Proficiency in Affan Oromo, Amharic and English

• Deep understanding of the job.

• Exceptional organizational and communication skills

• Dedication

How to Apply

Applications must be submitted in English and include a CV, cover letter, tempo (educational evidence) and contact details of two professional referees, one of which must be the applicant’s current / most recent line manager or current / most recent Head of HR. Please send applications by email – contact@deborafoundation.org in pdf format or in person at Deborah Head quarter Bole, Mega, behind sur construction.